Simple Employee / Visitor Check in System?

Posted by 0RGASMIK@reddit | sysadmin | View on Reddit | 6 comments

We have a secure facility that by local regulations require that all visitors and employees to be checked in and out of the building. Until now we have been using an in house system that uses a simple barcode on each employees badge and pen and paper for visitors. We basically just had to have a record of it if the inspector came and looked. Well, we just got told by the inspector and fire department that they now want everything in one place and accessible online in case of a fire or evacuation so we can take roll call. AKA hosted externally. I would love to just throw the software up in AWS and be done with it, but the current system does not have a way to enter visitors without adding them as an employee and the person who developed it is gone. While I know how the system works for troubleshooting, I would call this out of my wheelhouse as far as developing it any further goes. On top of that I am always afraid that the software will break and the developer won't be available to fix it, he is around now if I need him but it's always a week or two that its down before he is able to take a look. I have looked into several systems but all of them are too expensive and too complicated for what we need. We basically just need a timeclock that has a visitor check in section. Preferably the check in for employees would be something physical, and quick like biometrics or a barcode scan, no smart phone apps. I have already looked into a half dozen systems and all of them are, too complicated, too expensive, or bundled with a ton of other services we do not need. The most complicated feature we need is reporting based on groups because managers do use it internally just to make sure that people are coming in when they are supposed to.

6 Comments

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ProfessionalSevere91@reddit

# Have a look at Clebex Visitor Management Clebex offers a comprehensive solution for visitor management in your company. **Clebex simplifies visitor registration and ensures a smooth process:** * **Unified Application:** Clebex bundles all features into a single application. Visitors can pre-register themselves, receive electronic badges, and expedite sign-in at the reception desk. * **Automation through Integrations:** Clebex integrates with Microsoft 365 and automatically recognizes visitors from calendar invites. Visitors then receive emails with instructions, QR codes for easy identification, and links for self-registration. * **Optimized Parking Management:** Clebex allows for parking space prioritization and integration with parking sensors and lights. Visitors can even register their license plates for easier access. * **Enhanced Visitor Experience:** Visitors can provide all information in advance and sign in with just a few clicks. Clebex offers a central overview of all visitors, enables check-in, check-out, and temporary visit interruptions. * **Transparent Communication:** Clebex simplifies communication between visitors, hosts, and the reception desk. Visitors and hosts can notify each other directly. **Clebex addresses the challenges of the hybrid work environment:** * **Automatic Visitor Registration:** Clebex automatically recognizes guests from calendar invitations, saving time for both reception and visitors. * **Improved Room Utilization:** Clebex allows linking meeting rooms with the calendar function to avoid double bookings. * **Flexible Work Arrangements:** Clebex helps employees decide whether to work in the office or remotely, while adhering to company policies. **Benefits of Clebex:** * Efficient visitor registration * Optimized room utilization * Improved communication * Flexible work arrangements * Reduced administrative costs * Increased visitor satisfaction

AngryPenguin@reddit

Passtab - https://passtab.com Sine - https://www.sine.co Both are customisable to suit your needs. I’ve used both, I would recommend Sine for purely visitor/employee check ins but Passtab also has handy features like compliance/induction that works really well.

CloudHoang@reddit

It's so easy if you are using the Microsoft 365. use the PowerApps to make it work.

harrywwc@reddit

2 questions - what is the software written in? and do you (well, the company) have access to the source code? you (again, company, not *you* you!) may be able retain a coder for a short time to add the required functionality.

0RGASMIK@reddit (OP)

Personally that was my first thought. The problem is reliability. Either way when it goes down it means it’s down for hours or days depending on how serious it is. It’s not a complicated and I could probably and or write something similar in a few hours with GPT. The company just doesn’t want to be responsible for downtime since presumably we will have to notify the proper authorities when there are outages so we don’t get fined. They want me to do due diligence find an alternative and weigh cost to performance. If it’s stupidly expensive then we might go that route so far everything I’ve found is either super expensive and bundled with a bunch of stuff we don’t need or around the cost we expected but missing one feature we need.

FireQuencher_@reddit

We had enovy at a company I worked at. It had a cool guest check in process I recall. Zero clue if it meets your requirements

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