Images in email signatures: Yes or no?

Posted by cisco_bee@reddit | sysadmin | View on Reddit | 473 comments

I know I have a fairly strong opinion about this. But I'm curious what everyone else thinks and what their reasons are (or aren't). Yes, No, or "Don't Care"?

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473 Comments

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pixelperro_sonaz@reddit

No logo, especially when they don't translate well from one email client to the next. The Branding justification goes out the door if your Outlook enterprise settings downgrades the logo or image, as it will look like a POS when the recipient gets your email.

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LahiruT@reddit

https://preview.redd.it/jzwajqf3gdzc1.jpeg?width=2000&format=pjpg&auto=webp&s=e06fc726c6c9b98d2259fbb2862ef96a86edd802 Yes 👍

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Jmoste@reddit

No logos, no quotes, no words of aspiration. Should just be name, title, department, location, best way to contact. I've seen problems with email and logos. Some have been caught in a mail filter. We also use email to create tickets in our ticketing system. I've seen some logos not work there as well. But I don't get what I want so everyone does what they want and when something doesn't work they blame the IT department and not themselves.

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blackbinbag@reddit

Please consider the environment before printing this comment.

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-kAShMiRi-@reddit

Hate it. The very few people who still print their emails are going to do it even if you tell them it's criminal.

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Zlayr@reddit

> printing is illegal K

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theRealNilz02@reddit

Should be.

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digitaltransmutation@reddit

\>_>

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BlackV@reddit

YES!!!, hates it

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rSpinxr@reddit

That email was getting printed no matter what. Given that fact, it can logically be deduced that the people who place these messages are, in fact, eco-terrorists.

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czenst@reddit

Now think about amount of CO2 produced because this text had to be processed. :D

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MurkyPsychology@reddit

My company automatically appends that and a long disclaimer on every single email sent outside of the org. Drives me crazy

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lewis_943@reddit

Okay I've returned to share a new horror story. Large, animaged GIFs in email signatures. Whoever did this, I hope they get kidney stones.

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ExclaimerHelp@reddit

We love an image in an email signature and social feeds. We go full throttle :) Best, Exclaimer

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Praba_Petrova01@reddit

Including a logo or other branded image in your email signature can help reinforce your brand identity. Plus, with automation, you can save time, particularly in shared mailboxes where multiple users operate. In my opinion, adding email signatures will pave path for an efficient email communication in the organization. [https://o365reports.com/2024/03/19/set-up-email-signatures-for-microsoft-365-shared-mailbox-and-user-mailbox/](https://o365reports.com/2024/03/19/set-up-email-signatures-for-microsoft-365-shared-mailbox-and-user-mailbox/)

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AndrewTheGovtDrone@reddit

Screenshot the entire email, then send that screenshot so the whole things an image — problem solved. Badabing badaboom, time for lunch

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electricfunghi@reddit

A 5mb email signature image sent company wide to 10000 people would be 50GB. Eh

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BeachAffectionate916@reddit

Except it wouldn’t. It would be sent once

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BeachAffectionate916@reddit

Email signatures are a waste of space. Our marketing team use exclaimer to shove an sig that takes up all the screen. It’s a waste of budget, no one ever looks at a signature and think oooh I must see what they are up to

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Shedding@reddit

Not really. Some unsupported systems show the bottom logo as an attachment, then it really becomes an issue when you are looking for that quote you sent.

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cisco_bee@reddit (OP)

This is one of the things that inspired this thread. I'm at a new company with a ticketing system that just converts all images to attachments. Customer says "See attachment" and I have to wade through a dozen or so duplicates of the exact same company logo image before I find the error message. Every time someone responds to the email chain, another attachment gets added. Total nightmare.

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Shedding@reddit

I've been doing IT for 30 years. I've seen most of it. This would be my answer, but I know there are just too many people who like their gif/jpg signature.

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YmFzZTY0dXNlcm5hbWU_@reddit

Image email signatures: boring, forgettable, extra bandwidth overhead The one client I work with who has an insane "inside you there are two wolves, and one of them represents American liberty, and..." quote as his email signature: efficient, straight to the point, and he makes an impression. You do the math.

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VeryRareHuman@reddit

It would be what kind of email and who the recipients are. If it's just an internal corporate email, I have a name and phone number.

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wonderandawe@reddit

A single company logo is fine. A logo salad of every partnership/product logo we sell regardless of whether I personally have skill in it or not? I hates it. We have seven logos at the bottom of our signature and there are not all the same size / aspect ratio so it looks like shit.

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Johnny-Virgil@reddit

Same thing with admins who list every certification they’ve ever gotten.

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TheTurboDiesel@reddit

That expired 5 years and 3 major versions ago.

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slow_down_kid@reddit

Are you telling me I shouldn’t include my Staples EasyTech certification I got back in 2009? How will anyone know how qualified I am?!

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Johnny-Virgil@reddit

Novell Netware certified!

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The_Original_Miser@reddit

I feel personally attacked.

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Particular_Return755@reddit

Lmaooo. Thank you for this 😆

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HardRockZombie@reddit

My boss has that on his business card! He’s still working through the box of 500 they gave him when he started in the 90s

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kcanova@reddit

Now that just brought back unwanted memories.

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Reynk1@reddit

Make sure all the reply emails have it, in case someone misses all the qualifications in the email chain

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overkillsd@reddit

Hello fellow former black shirt!

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armonde@reddit

I have one cert and I'll be damned if you aren't aware that you are communicating with a Comptia Certified A+ Technician (1999)

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Johnny-Virgil@reddit

I have so many Lotus Domino certifications…what a time to be alive

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rando-g1rl@reddit

2009 here. Hey that’s still valid and not expired lol. Grandfathered in from their cert expirations.

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armonde@reddit

A quarter of a century later I still vividly remember that day. The stress and anxiety of the unknown and thinking my entire future rested on the outcome of this test. Thought I had signed up for both segments, but apparently had only registered for the hardware portion. Aced it in like 15 minutes, got on the phone with Comptia and got the Software one registered and immediately took it and passed with flying colors. Now I'm in more of a leadership role and I'm trying to encourage some of my Deskside techs to pursue their A+ hoping it will inspire them to want to continue to grow in their careers. They all have the same anxiety and I share my story in hopes of making them realize it's not nearly as bad as they think it's going to be.

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PaulTheMerc@reddit

Thank you for posting this. I've been on the fence for the A+ for a while, mainly due to the cost(~675$ CAD). Honestly maybe I'm just overthinking the difficulty.

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rando-g1rl@reddit

Nice. lol. Yeah, I was pretty anxious too. But passed A+ and shortly after Network+. Definitely a good cert to start off with.

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paleologus@reddit

Microsoft Certified Professional since 1999

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The_Original_Miser@reddit

In 1995 it was the longest test I had taken to date. Two parts, over 100+ questions if I'm recalling correctly (it was a long time ago).

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Marc21256@reddit

My MCSE is from when they didn't have versions or expiry. As long as I never re-certify, I'm MCSE for life. Stop being jealous.

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Raymich@reddit

I’m actually very jealous of everyone with MCSA/E. Feckers discontinued it while I was studying for exam. I see MCSA as a classic badge of honour for sysadmins.

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mrhoopers@reddit

My MCSE+I for NT4 is still valid. I'm putting it down...

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czenst@reddit

Hey I was promised that IPv6 is going to be everywhere like 15 years ago so my CCNA I did 20 years ago stays on my CV period.

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Alternative-Print646@reddit

You mean I shouldn't include my netware 3.1.2 from 96 or n my sig ? 😜

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mini4x@reddit

25 years ago I was an ASE certified auto mechanic should I put that in my email sig, with an ASE logo?

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Johnny-Virgil@reddit

Hell yes, that shows everyone you’re not afraid to get your hands dirty!

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Hollow3ddd@reddit

We studied those brain dumps very hard...

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systemfrown@reddit

I think all emails should be sent anonymously and delivered into a single inbox that everyone has access to. No deletes either.

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theoriginalzads@reddit

I support this level of hate.

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systemfrown@reddit

Then you're gonna *love* Reddit...

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12_nick_12@reddit

Don't forget every cert you have.

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Illeazar@reddit

Even a single logo image ends up looking trashy by the time you've emailed back and forth with a few people and the image got lost along the way.

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robofl@reddit

Ours has the logo, slogan, and 5 icons/links for social media. Very annoying. I have a shortened version that I send to clients I email frequently.

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allvarr@reddit

A company logo and small socials icons, anything beyond this is pure bloat, yes even the stupid exhibition banner.

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mustang__1@reddit

You forgot the confidentiality clause

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zyeborm@reddit

Geez bro I had forgotten those and the people who think they do or mean anything existed for a few blissful minutes.

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Tantomile_@reddit

The logo and link of every social media the company has

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DonutHand@reddit

Probably a given but HTML only. Never as an attachment.

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tankerkiller125real@reddit

Our marketing department insists on the socials at the bottom of the signature. Two "buttons" linking to marketing BS about products we sell. And the corporate logo on the right side of the signature. It's a.cluster fuck that I hate.

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e7c2@reddit

this is the marketing department's decision. stay in your lane, sysop.  It would be nice if it could be done consistently and securely

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cisco_bee@reddit (OP)

> this is the marketing department's decision. stay in your lane, sysop. I hope this is sarcasm. Very few decisions, if any, should belong to a single business unit. We're all in this together.

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e7c2@reddit

/s implied.  how many times do marketing/sales make claims and decisions without consulting IT to see if it's recommended or even possible

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cisco_bee@reddit (OP)

\*whew\* Just making sure :)

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e7c2@reddit

similarly: we should definitely give marketing access to the DNS server and registrar account so the company they employed to build a new website can make the changes they require

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cisco_bee@reddit (OP)

![gif](giphy|82DaAxknIvBovGGPj5)

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Malcontent_Cat@reddit

My personal opinion is that images in email signatures are tacky. My professional opinion is that if they're sent as an embedded attachment, it's a huge waste of bandwidth and storage space. If they're sent as an externally linked image, the email looks hideous and stupid until I click "Load Remote Images," which I probably won't do. So they're just bad all around.

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Clamd1gger@reddit

Bandwidth and storage space? Is this 2005?

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zyeborm@reddit

You've never seen a user with a 5mb bitmap as their signature send an email to the all staff mailing list and it shows.

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Clamd1gger@reddit

I’ve seen it - 15 years ago. Who tf is using bitmap images in their signatures in 2024? lmao

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zyeborm@reddit

Users? Have you like not met them or something?

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Clamd1gger@reddit

No one uses bitmaps in their signatures. Stop. You sound like you haven’t worked in IT in over a decade. You’re just trying to be a contrarian. Most places use third-party systems to generate signatures from directory info and IT controls the image types, if images are even used. I worked for the state and I’ve worked for private companies, and I haven’t seen a business user using bitmaps since I did on-site work for a computer shop back in the mid-2000s.

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MooseBoys@reddit

> No one uses bitmaps in their signatures… Most places use third-party systems to generate signatures from directory info… Are these “places” in the room with us right now? Every place *I’ve* ever seen uses Exchange or GSuite and allowed user-specified signatures which could include embedded images.

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Clamd1gger@reddit

Yeah, that’s why you have policies in place and use uniform signature designs with company-provided graphics. Why would you allow people to use their own goofy images in a company signature? That aside, virtually no one uses bitmap images in general anymore. I swear Reddit is full of a bunch of “well, actually” guys and professional contrarians.

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zyeborm@reddit

Well I guess if you haven't seen it it can't possibly exist. I'm certainly not going to argue with someone who knows everything.

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andolfin@reddit

according to my SATCOM connection that I'm using to check my email, yes.

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danekan@reddit

Time for starlink

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unsureoflogic@reddit

Hopefully not a BGAN?!!

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andolfin@reddit

Oh no, far worse. Thuraya

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unsureoflogic@reddit

Oh. Oh no. Hopefully starlink or oneWEB are a good alternative?

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andolfin@reddit

I can't change it, well above my pay grade. It could be worse, we're expected to run 6 computers off of a single uplink. But we've got enough dishes to run 1 per person.

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Dangerousfish@reddit

Consider how much energy is used to store and send that same image and text in every email containing a corporate signature. I'd imagine that's a pretty big carbon saving.

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Clamd1gger@reddit

…

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suttin@reddit

It adds up. The companies that are doing carbon reduction in the technology space are not only looking at more efficient computers but also refactoring code to be more carbon efficient. Saving 10g per function call over 1m calls is 11 tons of co2 saved. Also here’s the carbon emissions of emails. https://carbonliteracy.com/the-carbon-cost-of-an-email-2/

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Refinery73@reddit

Due to Lotus-Notes-technical-reasons, I have unironically 850MB of Mailspace at work.

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jamesaepp@reddit

Are you trolling?

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Decaf_GT@reddit

The easiest way for your email to annoy the hell out of me is (especially if it's an email chain) I have to deal with 15 attached images at the bottom of each message and the "attachment" icon shows up in my GMail. I don't know what Google Workspace does differently but our company has a nice simple minimal 64px logo, and to the right of it, the full name, position, and office phone number if relevant. (We don't put email addresses in email signatures because...why the hell would you?). It handles it perfectly every time and when going through an email chain with external senders, it makes it really, really easy to visually scan an email and find the responses from internal users.

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alestrix@reddit

Sometimes email addresses get lost in a reply chain, so adding it isn't all that useless.

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BokehJunkie@reddit

I used to work with a woman that had a picture of a race car and a dale earnhardt quote as her email signature. You can’t tell me that’s not classy AF.

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DREW_LOCK_HORSE_COCK@reddit

Raise hell praise Dale!

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LOLBaltSS@reddit

Burn down an Applebees.

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MrCertainly@reddit

David Hasselhoff for the win.

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Beefcrustycurtains@reddit

We do support for a lady that has a quote of her self in her signature. It's literally like "Something Something Something" - Person's Name at the end.. it's the dumbest shit i've ever seen.

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snakefist@reddit

Do it for Dale!

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torgo3000@reddit

Hell yea brother.

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3legdog@reddit

I used to have an email sig that was a nicely formatted json object/sub-objects of my name, title, phone(s), email, social media links... Then I got better.

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Itchy-Channel3137@reddit

This is so horrendous it’s amazing. Long live dale

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LongStoryShrt@reddit

>You can’t tell me that’s not classy AF. Sure I can. Its not classy AF.

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pi-N-apple@reddit

I had a user who had a 5 MB photo of their logo in their email signature, it was just resized to be smaller. Her email signature was also set to be on all new messages and replies & forwards. Every single email she sent was 5 MB!

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Negative_Mood@reddit

Reminds me I had an Enterprise Sales rep at Dell last year that had a 7 MB pic of herself. I so wanted to say something, but never had the nerve.

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KenTankrus@reddit

"Dear help desk, why is my email full every other day? Please help."

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semi-@reddit

>. If they're sent as an externally linked image, the email looks hideous and stupid until I click "Load Remote Images," which I probably won't do. And makes them look that much more suspicious for wanting my email client to connect to their servers, always with some nice unique ids tossed on..

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dr4kun@reddit

What about embedded base64 images in HTML of the signature? In Exchange, this can be done using transport rules. Any more sophisticated and foolproof signature solutions need dedicated third party tools nowadays, especially if you want to meet requirements from Marketing, but there's a lot that can be done without spending any extra money that i feel is not common knowledge enough.

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JivanP@reddit

There is no storage space improvement vs. using attachments, because S/MIME (the email attachments standard) encodes attachments in Base64 anyway.

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dagbrown@reddit

Nope, sorry. McQuary Limit or GTFO. Maybe you could manage something clever with SVG?

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dr4kun@reddit

I fully support short and concise signatures, but Legal and Marketing tend to have a differing opinion...

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vrelk@reddit

If I remember correctly from when I was trying to make an email template a while ago, outlook still wouldn't load it unless you approved downloading images.

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dr4kun@reddit

Nothing is downloaded or attached if you encode a base64 image in a transport rule at ExO level. It doesn't work if the email is sent as non-HTML but that hasn't been an issue for a while :p

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tankerkiller125real@reddit

Outlook client doesn't render base64 images (unless it's.the web one or the brand new beta one) from my own testing and experience sending emails through multiple systems. Absolutely a pain in the ass.

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AllCingEyeDog@reddit

I have the External Email warning in Base64, and it seems to work everywhere.

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tankerkiller125real@reddit

Maybe outlook settings aren't the default??? I spent the better part of 2 weeks trying all sorts of ways to embed base64 and only ever got it working on literally anything but outlook. Ended up having to use CID (which works everywhere but kind of sucks) in our case embedded pictures were required for the product (not a signature).

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botgeek1@reddit

Non-IT here; I put a GIF in my email sig every Friday, because my IT group banned images in email sigs. Bunch of fun-banning wet blankets...

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iamsumwun2@reddit

I once organised our team to increase our data requirements by about 50gb every week because it refused to allow any video editing software... We just stopped taking files offline to edit on our personal machines. Instead we just dropped raw footage on the network drives - we typically captured about 1.5 hours of footage for every event as we had to start cameras recording then evacuate so had hours of footage needing to be trimmed every day. Didn't take long....

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dagbrown@reddit

IT here, and I think I love your IT department.

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c3corvette@reddit

But how else will communications get more than 57 subscribers on the orgs YouTube channel if we don't link to it with a little icon in every email we send?

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Refinery73@reddit

YouTube, Insta, TikTok, Yelp, … everything with app-logo of course!

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c3corvette@reddit

Your right, can't forget those TickTok challenges! "Hi I'm Bob Smith and I love working for X Corp! Here in the Engineering department we're like one big disfunctional family and my bonus went to a better cause than my student loans this year! It's paying for my free coffee in the lunchroom now that RTO is back in effect. I love x Corp so much don't even mind staying late to get my work done because I love consoling with my boss for 3 hours about his material problems when swings by my cubicle right as I'm having a breakthrough on the critical problem I was tasked with."

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systemfrown@reddit

I think all emails should be sent anonymously.

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parsikhabar@reddit

This.

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matthewstinar@reddit

Agreed and I'll add fugly and obnoxious to the list.

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zeeshan2223@reddit

are you against relevant snips and images put into email?

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cablemonkey604@reddit

not the question being asked

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FlippiDiFlapp@reddit

/sign

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Mhind1@reddit

No, it has to have TWO SLASHES to be official /s

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dogcmp6@reddit

This

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Ok-Stress3044@reddit

I mean, we are a small department and all do help desk work. We need images a lot of times as we are medical and sometimes have to do work on diagnostic machines, and it's the best way to see error messages. However, a few staff members are amateur photographers. They like to add their pictures to their signatures. We usually delete those images in our help desk, as they take up a lot of space when you add them up.

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cisco_bee@reddit (OP)

**signatures**

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YetAnotherSysadmin58@reddit

bro if I had a score worth showing I'd embed my hackthebox and tryhackme scores in signature. More seriously I hate it, I aim for absolute minimum info in mails, so my signature is my name, "IT" , not here on mondays, and my phone

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Eviscerated_Banana@reddit

No. If you cant read the text thats your problem.

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East-Maximum1307@reddit

Someone wanted everyone to have a 7mb gif. That didn't even loop properly.

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Milkdouche@reddit

Company logo fine, GIF is not. Looking at you CDW.

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FoxTwilight@reddit

Text only for me.

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layer8err@reddit

No. But, it might not be something you have the final say on.

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ipnetor9000@reddit

fuck no. if i had my way i would have forced all company email to be plain text. fortunately we have a strict company wide signature policy without any images, "think before printing" or inspirational quotes etc. bullshit. that being said, most of the external email signatures are full of this bullshit. it just fucks up readability. from: kisakesersapıoğlu, tunç mertcan sent: friday, december 18, 2020 10:24 am to: 314 159 2653 cc: pasifagresifkorpırıt, dursun; şerececioğlu keskösevulevu, alpin nuseyra; yalakus, sabahattin; kaliteaslatesadüfdeğildir, şepünay; sıvalıarmanigömlekkolu, berker; whythefuckimincopyofthisemail, andy; dontgiveadamnmateimheretoo, marc; benbuşirkettebileçalışmıyomaqpizzagetirmiştim, mehmet subject: fw: new samples what is the ETA on those? saygılarımla / best regards / mit freundlichen grüßen / cordialement / saludos cordiales tunç mertcan kısakesersapıoğlu (m.sc.) engineering design manager |______________________| |............................................| |............................................| |..massive company logo.jpg..| |............................................| |............................................| |______________________| göttenkurumsallique otomotiv ve hayvan terbiyesi san. tic. a.ş. tuzla deri sanayi ve organize serbest bölgesi, sülfirik asit cd, no 135/1 istanbul/türkiye/dünya/güneş sistemi/ samanyolu tel: +90. 445. 111 22 33 fax: +90. 445. 111 22 34 cell: +90. 533. 321 11 91 e-mail: kisakesesapioglu.t@gottenkurumsallique.com.tr web: gottenkurumsallique.com.tr ''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''

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kimjongunfanclub@reddit

Email disclaimers infuriate me more. Some are hundreds of words .... How do we survive as a society without disclaimers on every other form of communication?

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Threep1337@reddit

Email is not a safe method blah blah blah, send me a fucking fax like it’s the 80s. lol

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zyeborm@reddit

Intercepting a fax is certainly possible. But someone had to really want to do it. And yes there's the risk of someone in the office picking up one they shouldn't but at least you didn't need to worry about some kid in Russia getting every one that had ever been recieved because Karen clicked a link about her email being full. I may be nostalgic, but there were upsides too lol

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Threep1337@reddit

True except now the faxes go through a fax server and get delivered as a pdf to Karen’s inbox anyways lol.

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zyeborm@reddit

Man I remember building a fax server with individual modems and Linux back in the long long ago. Even had it looking like a network printer to send them. Those were the days lol

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dagbrown@reddit

They probably still think that email is sent plain-text across the Internet, as if TLS hasn't been a thing for years and years now. Hell, there are probably lots of *sysadmins* who still believe that, and configure their mail systems that way too.

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zyeborm@reddit

Bully for you using TLS. Does your mail server actually require it to connect to the next hop? Does it require the cert for the destination be from a trusted issuer? Does it require that cert match the domain of the recipient? Do you enforce cert pinning? For most the answer to all 4 of those is no, I'd go so far as to say the last 3 are almost never done. Like yeah you're going to stop very very casual sniffing, with TLS, but any sort of mitm from your server to the destination might as well be clear text.

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Threep1337@reddit

Don’t need to renew certificates if you don’t use them, that’s thinking!

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3legdog@reddit

Please send me an eFax using a Ricoh fax machine running Microsoft AtWork.

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TheTurboDiesel@reddit

That drives me the most insane. We're an MSP with a couple of clients in the financial space. Their disclaimers are absolutely absurd. Why can't they just put a "Click here for disclaimer"?

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tech2but1@reddit

> Why can't they just put a "Click here for disclaimer"? They can.

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zyeborm@reddit

But people might not click and what then? Think of the children!

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Ssakaa@reddit

But people might click the link and what then? Think of the ransomware!

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zyeborm@reddit

The one time it would be warranted.

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a60v@reddit

The worst part is that they aren't even legally enforceable in most areas.

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pixel_of_moral_decay@reddit

They totally are! — Recipient, respondent or reader of this reply agree to not reproduce this comment and pay $200 per month in perpetuity to the author of this comment.

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Ssakaa@reddit

> — Recipient, respondent or reader of this reply agree to not reproduce this comment and pay $200 per month in perpetuity to the author of this comment. Well. Too bad I breached that agreement...

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power_yyc@reddit

Ah shit, I read that whole thing. I gotta stop doing that. Where do I send my cheque? Or do you just garnish my wages at this point?

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rSpinxr@reddit

RaaS... What a world. Clicked ourselves right into that one!

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Teknikal_Domain@reddit

Wait, go on?

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alestrix@reddit

I sprinkled an "all your email signature are belong to me" into my disclaimer, have it there almost ten years now. Never ever has anyone noticed.

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richms@reddit

Also. if you connected to my mail server and delivered it to me, then I am the intended recipient so will do with your email as I see fit. If that means publishing it on like as "this idiot put my email address on his frequent flier account" then so be it.

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kimjongunfanclub@reddit

Reasonable, but this is just a very small part of an incoherent but real disclaimer: This email and any files transmitted with it are confidential and intended solely for the use of the individual or entity to whom they are addressed. If you have received this email in error, please notify the system manager. This message contains confidential information and is intended only for the individual named. If you are not the named addressee you should not disseminate, distribute or copy this e-mail. Please notify the sender immediately by email if you have received this email by mistake and delete this email from your system. If you are not the intended recipient you are notified that disclosing, copying, distributing or taking any action in reliance on the contents of this information is strictly prohibited.

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richms@reddit

I should run my own SMTP server that serves a meaningless disclaimer before accepting the message and that would have as much weight as that crap at the bottom of an email. Plus who is to say I even scrolled down far enough to see that junk before screenshotting and sharing the top part of it? if it was enforceable I wouldn't see the content before I agreed to it.

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byerss@reddit

“If you are not the intended recipient…” Well you fucking sent it to me, so as far as I know I am the intended recipient.

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Deathnode4Athene@reddit

I'd lean towards don't care. Luckily I had a hand in making the one we use so I don't hate it. Off topic, but what I do hate is the logo on our recent fleet vehicles. They got changed when we went corporate and now they say absolutely nothing about what our company does. Just "building solutions."

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l3rrr@reddit

Signatures? Lol

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MavZA@reddit

We personally have a very small logo embedded that we exported from an SVG to be optimised. Then we simply just added our contact info prefixed with emojis. Our signatures look decent enough and they convey to necessary info. We also have our clients set to only send the signature for new emails only, so I feel that’s the most reasonable middle ground!

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PrinceZordar@reddit

If the sig is longer than the e-mail, it's too big.

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mini4x@reddit

Personally I say no, marketing says yes, along with IG, linkedin, Facebook icons and links. like everyone needs that in every email...

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Xander372@reddit

No, unless it includes management.

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The_Original_Miser@reddit

If I had my druthers all MTAs would strip out anything more than 4 lines and straight text. ....but I know that battle is not something to be fought nor won.

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ollivierre@reddit

We support codetwo and exclaimer both are great products and address gaps for centralized signatures management

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tanglerec@reddit

Please no. And especially no, if they're animated.

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SupremeDictatorPaul@reddit

Our Cybersecurity team started including an animated gif in all of their email signatures. It was 15MB…

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StinkyBanjo@reddit

Oh shit. I didint even think of that. Whats the best way to do animation signatures? Can we iframe a video player and do an mkv file? Gifs? Any other ideas?

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dagbrown@reddit

Find the user asking for it and threaten to punch them repeatedly in the face as hard as you can until they stop asking for it.

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StinkyBanjo@reddit

I thought it was brilliant and I should make sure upper management comes up with a creative way to use animated images in signatures.

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tanglerec@reddit

Then remove all email applications from their machine, with the exception of \`pine\`.

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jesuiscanard@reddit

That's what Teams is for

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Plug_USMC@reddit

I love the fucking religious phrases as well as the life messages in email signatures- just useless

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Plug_USMC@reddit

Signatures suck

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OptimalCynic@reddit

We lost that battle a long, long time ago. Personally I'd ban HTML in email entirely.

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Humphrey-Appleby@reddit

No. Your image means your simple messages become HTML. It's all unnecessary bloat that I don't want to have to backup every night. If you link to the image on a HTTP server, I won't see it as I block remote content by default. Your image will be treated the same as any 'beacon' and will be ignored. If you include the image as an inline attachment, I will see it, but it's even more wasted space. If I exchange a few e-mails with you, that image may end up going back and forth in a few e-mails, typically with a new one being added each time. Don't do it! It will annoy a(n) \[admittedly, probably very small\] number of recipients.

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HamiltonFAI@reddit

They get sucked into our ticketing systems as attachments to the ticket and it annoys the crap out of me. I always go through and have to delete them.

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mattbladez@reddit

Atlassian has had this as an open bug in Jira service management for almost a decade. Low priority, unassigned. It’s infuriating.

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Avamander@reddit

Sounds like a missing feature in the ticketing system.

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Erpderp32@reddit

My company makes me get certs, I'm going to fill my signature up with the badges. Not like it matters much either way if people do it or not

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radioactivpenguin@reddit

No, and especially no if animated (looking at you Lockheed Martin)

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DigitalWhitewater@reddit

How can I show what a douche I am if I can’t attach a badge for each of my Linkdin trainings I’ve done and irrelevant certifications that have expired.

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earthmisfit@reddit

Images should be banned from email signatures. If I could, I would force plain text email on all incoming/outgoing business comms. This would help reduce click-bait attacks.

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cowprince@reddit

I'm with you they cause more headaches than they are useful. Outlook generally hides them anyway. And nobody cares. You can describe who you are via text.

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phobug@reddit

+1

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tech2but1@reddit

I support this.

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zephalephadingong@reddit

No. I'm pretty sure the default in Outlook is not to download images from outside emails anyway(or every company I have worked for has that as a security setting), so it just eats up bandwidth for no reason since the recipient is not going to see it. Also the fact that i don't know whether or not that is the default setting in Outlook should be a red flag. I did IT for law firms, if something is not happening the way they want it to with email you WILL know. Never got a single ticket about images in outlook signatures not loading(I did get a ticket about emails being blocked because of a malicious URL in the signature, that was fun to explain to the lawyers)

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danekan@reddit

The correct way to do it is as a base64 embedded html tag and then in the img src tag you reference that image of that imageId instead of loading it from an external site. I wrote some quick software for my users in my company to do this in 2008, it sounds like there's a popular software package out there that does it for you automatically now.

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Shaaaaazam@reddit

Incoming, No, as it can introduce Steganography attacks. Commonality of those is low, but still.

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Kennytieshisshoes@reddit

Are you talking about logos, social media icons or photos of the individual. In sales it makes some sense to have the individuals photo but otherwise useless.

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Sintarsintar@reddit

it makes sense until they are displaying a 4 mb 12MP jpg thats scaled down to a tiny photo

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ericneo3@reddit

> 12MP jpg that's scaled down to a tiny photo I've had to explain this to our marketing department when our homepage bloated to 100MB...

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Kennytieshisshoes@reddit

Very fair.

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ericneo3@reddit

No. They take up text and storage space and can be auto blocked by the recipients.

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a60v@reddit

HTML mail in general is evil. HTML mail with pictures attached to every damn message is doubly evil.

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segagamer@reddit

Doesn't plain text not even support formatting (ie bold/italic)? That's too hardcore even for me lol. I'd actually find that harder to read in long threads.

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a60v@reddit

You can approximate \*bold\* and /italic/ just fine iwth text.

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zyeborm@reddit

In the before times we used indentation and > symbols to show history. We also replied in line with quoted sections or at the bottom of the email chain. The assumption being people read from the top to the bottom.

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a60v@reddit

This is the way.

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tech2but1@reddit

> That's too hardcore even for me lol. I'd actually find that harder to read in long threads. No you wouldn't.

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czenst@reddit

I hate rich text as well. Maybe some people would learn to get to a point quicker if they would not have bold.

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ponsfrilus@reddit

https://useplaintext.email/

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LessRemoved@reddit

Our company wanted us to implement a central signature system, manage them all from one place. We did but gave every single user the option to opt out of the heavy image filled corporate one. My signature is plain and simple 5 lines total.

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fudgegiven@reddit

5 lines seems kind of excessive. What do you need there? Company Title Name Phone number You just sent them an email and your address is in the header. What else would you want to put in it? Or counting the "-- " to mark the start of the signature? Name is kind of not needed too as you probably have it in the header along with the address. And you dont answer your phone, so why bother with the phone number? The domain name in your address will tell them the company. So skip that too. And who cares about your title? Skip the whole signature. Content only!

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joshtheadmin@reddit

I lean towards no but end up at "don't care" personally.

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2drawnonward5@reddit

Same. It's not my style but maybe others here are used to 5MB bmp signatures. I'm used to 37KB tagline signatures. Unless it's 2005 or earlier, I don't understand the space concern I see here.

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RunningAtTheMouth@reddit

Not seethe. But I'll never approve and never speak well of wasting space. I have yet to hear a good argument for including images with ever email sent.

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2drawnonward5@reddit

You're considering the matter of which mail format is the best. The more important question is, what is email even for? It's for people to communicate within the limits of the medium. A good admin thinks about the best solution for a technical problem. A great admin thinks about their existence being predicated on serving the customers.

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zyeborm@reddit

A superlative admin knows that "unlimited" cloud storage space isn't actually unlimited and the users are going to complain about everything being slow and search not working when their mailbox is 3 terabytes in size with most of that being useless images. So to serve the users you tell and or force them to be at least moderately efficient in their day to day lives so that everyone's email works better. The attitude of "there's always more space/speed/ram" is why computers have gotten 10,000 times more powerful since 2005 but still run at about the same speed for anything outside well optimised tasks like rendering/CFD that kinda stuff and the benifit of ssds.

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Dragonfly-Adventurer@reddit

"don't care" is an especially happy place to be on most things especially in this realm.

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lynxss1@reddit

I work for a large company that pushes us towards using approved email signatures with graphics. I'm still not complying.

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stonecoldcoldstone@reddit

personally nah, work related don't care will filter anyway

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SGG@reddit

Our company: A few lines of text (4 at most), a regards, name, optional title, some contact info/social medias for the company. Single image of the logo. I put together a standard template and do what I can to encourage it's use. The companies we support? Mix of anything/everything, lots of images. ANIMATED GIF'S of the company logo, full paragraphs about the email being confidential, about acknowledging the traditional owners of the land, the companies mission statement, and so. much. other. useless. crap.

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TheNewBBS@reddit

They just seem worthless to me as a user in an 8,000+ user company and previous email admin of a 30,000+ user shop. * They take up space in chains. I routinely work on complex stuff that requires input from multiple people. If there's a 3-4 person Reply All chain that extends to a few messages and someone has a big email signature (text or picture), it's annoying. I'm sure it's even worse for mobile users. * They either take up unnecessary space or can break. If the image is included inline, every instance of every email (multiple ones in chains) takes up a tiny bit of storage in your email system. No big deal in the micro, but when you're talking tens of thousands of users and many millions of emails, it can become a factor. And if it's a reference, if/when that picture gets removed or renamed, it's red Xs everywhere. If you want pictures of people, use your company directory. If you want to share your department/division, use text. If you want to brag about our company being a Forbes Most Loved Company or whatever, I probably don't want to receive your email anyway.

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mavack@reddit

I think they are rubbish. I use 3 signatures. 1 Full company sig with images 1 Sig complete with contact details but removes the excessive bloat 1 Sig name and title only. 1. Only gets used on some instances of external initial contact that needs to look on brand (rare) 2. Gets used most of the time on initial contact only 3. Gets used all replies regardless, unless the message contents alluded to the idea they need to call or mail me in which case i swap to 2 so they dont have to look down the chain. But overall against attachments as a whole in emails, trying to get internal staff to use onedrive/sharepoint links is tough but mail servers are not file storage!

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czenst@reddit

Especially rubbish when someones sets policy that all employees need to have the same one as Gary from marketing.

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Zerafiall@reddit

This was going to by my answer. I have a Compose and Reply signature. Compose has the fluff and company branding. Reply is plan text Name Company Title.

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tech2but1@reddit

> They take up space in chains. I routinely work on complex stuff that requires input from multiple people. If there's a 3-4 person Reply All chain that extends to a few messages and someone has a big email signature (text or picture), it's annoying. I'm sure it's even worse for mobile users. Then the signature delimiter is missing and/or the client is ignoring the signature delimiter. It's annoying that the current generation of IT people don't know that signature delimiters exist.

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TaiGlobal@reddit

Some of our helpdesk technicians have an entire blurb on how to reset your passwords and to login to not lock your account in their email signature. And some of them stylize with different colors and fonts. Whoever’s idea was that needs to not be able to make business decisions ever again. It makes email chains with them a pain to read. And it makes their tickets difficult to read as well if they email from the ticket. Worst part is our passwords don’t even expire anymore so it’s not even relevant information and hasn’t been so in over a year.

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Avamander@reddit

To be fair, taking up space in chains is a symptom of an another obsolete approach - citing the entire letter. Email clients should push users towards quoting only relevant parts, not include the previous letter and do threading properly. We have stuff like BIMI for logos that might replace images in signatures, who knows, maybe it'll work out.

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tankerkiller125real@reddit

We use CodeTwo where I work (which solves the first one by removing the signature from previous emails in the chain and only keeping it in the newest email). But overall I agree with you. And I hate that marketing requires all the social media icons and shit. IMO if your going to do an image, put the corporate logo on it and not a damn thing more.

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legolover2024@reddit

No. Especially when the colouring in department stupidly insists on mb sized pictures

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_TryFailRepeat@reddit

Ah yes. Company logos in the signature. With below that the whole range of ISO/NEN and the needed big Dekra logo. Do not forget to put a big banner below that reminding to not print everything. Also, don’t forget the disclaimer below that. And make sure its automatic, so its mandatory on everything making email threads completely unreadable.

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backbodydrip@reddit

No. They're just as annoying as those "This electronic message..." disclaimers that go on and on.

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kpwde@reddit

We do Employees Picture (If liked) or the Company Logo in signatures which is fine I guess. All other things like Products or Products branding are in my opinion bit too much. (But for short period of time I guess its fine)

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mro21@reddit

Maybe a small decently sized logo not more than 10kB. Not an entire banner, in an entirely uncompressed format, that takes 2 MB of my mailbox each time. How big are people's mailboxes/sent folders???

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squeakstar@reddit

Just some classy html is the most foexibke

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joerice1979@reddit

One of our clients insisted on using, for quite a while, a large "top" signature *and* and even larger bottom signature, then wrote the email in the middle. It was hideous and Outlook 2007 didn't do it very well at all. It's a no from me.

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AwesomeXav@reddit

I prefer not, it sucks with most automated ticketing tools that import emails. They can rarely filter these logos and if there are multiple signatures in a mail chain that gets imported during multiple back and forths it becomes truly annoying...

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tech2but1@reddit

No. I don't even use HTML in emails. Winds me up when every email I receive is just 2kb of text with 300kb of formatting and useless nonsense and another 1Mb of pointless image, and no signature delimiter. Also, why doesn't Outlook respect signature delimiters? Fed up of deleting old signatures from email replies, and posting inline with context seems to confuse people nowadays, I often get replies like "you sent me a blank email". No, I replied to all your points with the relevant context, not just a huge mess of responses at the top of the email.

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Aggravating_Refuse89@reddit

Not just no but hell no. But I am always overruled

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trbt555@reddit

I have no problems with images in signatures. This ain’t the 90’s anymore.

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schrammi86@reddit

No

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Maxxxie74@reddit

People who use animated GIFs in their signature belong in the Bad Place. It's terrifically distracting, and makes me want to punch the sender.

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st_iron@reddit

Big no... I don't need tracking pixels and such things.

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segagamer@reddit

I work for a design company so the opportunity to go nuts is there, but thankfully I think ours is quite acceptable. We use an inline image that's linked from our website of our company logo (so not an attachment). I can't remember the size in px as it's been years since I made it, but on my 25" 1440p monitor it's around 2cm x 1.5cm in size, with the studios address and contact details to the right.

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Binou31@reddit

No, i can't Signature in plain text is greatest for the earth.

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Geminii27@reddit

I'd push for no, but ultimately it's a corporate/marketing decision. As a sysadmin, you can provide information on how much bandwidth it takes up and what percentage of regular recipients have been shown to bounce emails over a certain size, but part of it is going to be Sales and other divisions taking note of customer/vendor/industry complaints about your company's all-singing, all-dancing billion-pixel sigs.

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PAXICHEN@reddit

Bo

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FluidBreath4819@reddit

I hate signature. Especially when emails turn into conversations. Geez, they are all over the place. I created 2 signatures, one with it, one which is empty. Admins at our place add signature by default on every email (duh). My rule is : the first email, if written to someone outside the company gets my signature. Followin emails don't. Internal emails never get my signature. Waste of space, disk space, server space : causing climate chance. Got to do what you can do !

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CptBronzeBalls@reddit

Image no. Full length video yes.

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badgcoupe@reddit

How about a 4-6MB animated gif that is forwarded to ALL to use as the standard...

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theRealNilz02@reddit

My company uses embedded Base64 for a single banner at the bottom of the signature, that if you click on it links to our web shop. It's fine, I guess. I personally hate HTML-Emails and believe that plain text ones look a lot more professional for the font alone.

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Shotokant@reddit

No

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richms@reddit

One image yes, a giant grid of social media icons, pictures of telephones beside phone numbers and other crap not. Remember that even if you use an img src=data url for them, they will often get converted to attachments and broken images in the email body when people reply to them which just looks like crap, and many email scanning things limit the number of attachments so a couple of back and forths and you have hit the limit.

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Sudha0805@reddit

Yes, If it is a company logo.

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denverpilot@reddit

Nah. I’m blocking them anyway.

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qejfjfiemd@reddit

Above your pay grade

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stueh@reddit

Bloke who works at Mimecast told me that it should be kept at three or less, and small ones at that (e.g. logos instead of banners). The more embedded images and the larger those images, the more likely it is to get caught by spam filters as a spam email with no unsubscribe link.

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theoriginalzads@reddit

Don’t care. Providing it isn’t some stupid large poorly formatted warm fuzzy crap

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FstLaneUkraine@reddit

HARD. NO. Nothing more than I hate then getting email on some clients with stupid attachments of pngs and icos.

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RapedByCheese@reddit

They can cause more problems than they concievably solve.

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Ultimate-Failure-Guy@reddit

My Govt Dept uses enforced plain text. I am quite happy with this.

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colonel_Schwejk@reddit

no. only ascii characters 32-128 :) call me old fashioned

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-kAShMiRi-@reddit

Because there are no non-ascii people's names or office addresses, right? I so hate it when Americans try to police the entire world to conform to their simplistic understanding of diversity.

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colonel_Schwejk@reddit

lol, i'm not american :D i have a stupid name with characters outside basic ascii. and i hate that. all those attempts to include every stupid char on earth are unfortunate: code pages, utf8 and do not get me started on demented unicode. all tbose solutions are like nailing legs to dogs to create octopussies.

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dagbrown@reddit

You’re old-fashioned. Fortunately BASE64 exists exactly to handle your requirements.

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mbkitmgr@reddit

I prefer not, but as many mug shots can be found via Google I think it irrelevant.

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ilrosewood@reddit

Hell no.

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andyring@reddit

Oh hell no. HELL NO.

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EasyBakeCoven_@reddit

Just have a normal text signature of a few lines. Don't force people to load your meaningless signature content or scroll half a page to get past it.

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Beneficial_Tap_6359@reddit

I hate it and would block it org wide if I could. But the business wants to do business things so there is tons of crap in most signatures. Tables and images and links, and it trashes up tickets really nicely too.

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jazzy-jackal@reddit

I have our Exclaimer set to use a plain text signature for sending to `service@*`, `support@*`, and `help@*`. It takes care of most of the issues with ticketing systems

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OffenseTaker@reddit

No. And emails should be plaintext, no html formatting.

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mad0ne@reddit

fuck no... disgusting

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lewis_943@reddit

Honestly it's not the images that haunt me - it's the hyperlinks. I have worked in a few MSPs, where each of them offers a mail filtering service. Inbound senders' corporate marketing throwing links to every social media outlet and article and promotion in the signatures has caused hell with deliverability with link scanning, **especially** when they do incredibly jank things with URL shorteners to try and be clever (there was a "hack" to create a teams video call link using a URL shortener a while back, anything with Skype in it would get flagged). Lots of social links and images seem to add points to the spam score, not enough to get everything blocked but sometimes sent to junk - which socials are included does affect what that score is. Especially any emails containing questionable phrasing around financial info (i.e. the important emails) that already have few spam score points as it is - those extra social links sometimes made the difference between inbox and quarantine. **Never put a URL shortener in your email signature.**

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da4@reddit

As long as they're small and are simply a logo instead of all the business info, I think they're fine. I'd rather spend my efforts getting folks in the business to use/apply a consistent format for the signature, though.

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kearkan@reddit

Simple way is centrally manage your signatures. We use code two,

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MrCertainly@reddit

Personally? I think they're absolutely unnecessary. They're a waste of space and bandwidth, not everyone is going to load them, and they're more visual clutter. We should endeavor to reduce noise for clearer communication, not create more of it. Furthermore, it might render fine in Outlook, but other clients could barf on the formatting. So all that effort to make it look good is utterly wasted. > Reminds me of when I was first applying for jobs, one very bubbly recruiter kept putting a capital italicized *J* after nearly every sentence. It wasn't until I actually started the job when I realized...oh, that's just how other email clients renders Outlook's jaundiced smiling face picture. I was thinking....don't judge, but what the -fuck- does '*J*' mean in their corporate lingo? ------ Professionally? I can understand the justification. It's like all those badges at the bottom of some websites, indicating they're "honest" and "legit". It's visual clutter that implies confidence to easily impressionable fucking fools. I said that professionally I understand the justification, not that I actually agree with it. ----- But if ordered to do so by my superiors, I'll comply without a word otherwise. It's not a hill I give two shits about, let alone to die upon. This isn't a fight worth fighting.

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stufforstuff@reddit

Unless it's huge in size, why would the IT Dept care?

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binarycow@reddit

When I worked for the DoD, there was an organization-wide policy that enforces plaintext only emails. That was great.

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cjorgensen@reddit

Hard no from me. I hate them.

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DK_Son@reddit

I hate them for the reason of when they email to SD and a ticket is generated, it uploads all the images. Worst I saw was 32 attachments that were only signature pictures. It didn't give me a thumbnail or a name I could assume wasn't a picture of their issue/error. So I had to individually open them all, just to make sure I wasn't going to miss something. I put that one in the memory bank. Next time I saw something from them with 32 attachments... IGNORE!

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whereAreMyPants1244@reddit

Fuck. No. But I'm "just IT" so nobody listens and several teams continue sending their 5.7MB gif in their signature.

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Educational-Pain-432@reddit

As an IT Director, don't care. But, as an org, have the same one for everybody. We've even got to the point that when somebody needs a new signature we actually send them to marketing now. Because marketing takes care of the signature. But it's the same for everybody. And if somebody has HTML turned off it goes to text.

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sync-centre@reddit

Don't need emails looking a 1998 geocities website.

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drjammus@reddit

Yes. There are many WELL designed images, ie: logos, and pretty people's SMILING faces. have a splash of color and a smile while you doom scroll thru emails.

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CleverCarrot999@reddit

Never acceptable, I don’t care who, when, or why. Never. Ever.

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mustang__1@reddit

Id have thought they went out with website view counters and music that plays for some fucking reason on said website. But no. They're still here.

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ponsfrilus@reddit

https://preview.redd.it/o0bptxxbv7nc1.png?width=347&format=pjpg&auto=webp&s=0112a9f9409a4c7a5b01fce66df2bde930bea054 I see what you did here. Trolled the whole /r/sysadmin to get attention. Well done. Now go send a plain text email and use TOFU quotes. Netiquette still matters.

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ben_zachary@reddit

We use and have a 3rd party app on clients. We do keep it pretty tight and usually try to steer clients from those messy signatures. There's a fine line between having good branding and being obnoxious. You know what I hate more is the sent from my iPhone default thing.

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SteveSyfuhs@reddit

No. \-- Steve Syfuhs Principal Software Engineer, Authentication Platform \[LOGO\] Microspaff Corporation Having trouble getting ahold of me? Try my manager at lolno@microspaff.co *By reading this email you unilaterally accept that anything I send you is privileged information and if you are not the intended recipient YOU MUST DELETE IT IMMEDIATELY under threat of laws I'm making up because something on the internet said this is legally binding.* Have a blessed day!!

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ponsfrilus@reddit

You forgot `P Please consider the environment before printing this email Join the campaign at http://thinkBeforePrinting.org`

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ponsfrilus@reddit

No! (https://useplaintext.email/)

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zbfw@reddit

I miss [pine](https://www.google.com/url?sa=t&rct=j&q=&esrc=s&source=web&cd=&cad=rja&uact=8&ved=2ahUKEwjOlJaliuaEAxX2mokEHUMSDkIQFnoECAYQAQ&url=https%3A%2F%2Fen.wikipedia.org%2Fwiki%2FPine_(email_client)&usg=AOvVaw3s9SMc7qKE7IlBBSgA8agh&opi=89978449).

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dloseke@reddit

I usually say company logo only but I made an exception for myself because I'm also a Veeam Legend.

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Dreilala@reddit

As a sysadmin, total BS. Not only do they look hideous and pretentious, but they also happen to be a huge hassle. I might be old school, but all I need to see in your signature is your name and job title. Thank you

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Helmett-13@reddit

Nope. [Steganography](https://en.wikipedia.org/wiki/Steganography) is why they aren’t accepted practice where I work. It’s a slim chance but it’s not a zero % chance. I do cleared sysadmin stuff, govt contractor.

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iceyone444@reddit

They take up space and render differently on different systems so I think they are a waste of time.

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AlarmingLength42@reddit

No, thank you, I have limited mailbox space. Don't fill it up with that nonsense

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teeweehoo@reddit

Burn them with fire. I go splunking in email chains way too much as it is, I don't need to scroll by a giant image 100 times while I'm doing it.

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aes_gcm@reddit

Hard no.

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kmce2017@reddit

No

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AirCaptainDanforth@reddit

No

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triedtoavoidsignup@reddit

No. Not even a little one. Not even a relevant company logo. Just no.

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StaticFanatic3@reddit

I can’t imagine being in a place where I can afford giving mental power to such things

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StaticFanatic3@reddit

I can’t imagine being in a place where I can afford giving mental

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SoundasBreakerius@reddit

Images? At least we in Europe have worse case of public display of retardation: "if you've received this message and it was not meant for you, you have no right to copy/share/use it's contents", it's like as soon as you see it - you know that's a phishing target.

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proph3t777@reddit

We run Exclaimer on Exchange365 for signatures. It works great. We have 3 variants. \-Name only with company coloured stripe for internal>internal. \-Name, role, small logo for external replies.

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BlackReddition@reddit

None at all, just make the text/fonts look professional.

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texan01@reddit

No!

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bencundiff@reddit

The decision for email clients to send, receive, and render anything more than plain text and its consequences have been a disaster for the human race.

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SuperSeeks@reddit

No.

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greyfade@reddit

No, and fire the manager who insists on them.

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uwishyouhad12@reddit

No images other than a company logo.

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Beesechurgers2@reddit

Per our certifications/compliance reasons we have like 7 badges at the bottom of our email

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_wojo@reddit

They don't bother me unless people insist I have one other than my usual: "Thanks, -Name"

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Collekt@reddit

No.

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thesesimplewords@reddit

Ick. Nope. The reason for me is that it often shows up as an attachment, which makes finding emails with real attachments really hard. Also sometimes the image isn't optimized and is like a half meg large, which adds up fast then you email a lot.

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turgidbuffalo@reddit

Text that matches the company's color palette is all you need. My name in black, my title and phone number in the two shades of blue we use in the logo. Gets the branding across without being overbearing. Got an email from a vendor's support where the guy had a headshot in his signature, but it was something like 5 megapixels and he didn't scale it down at all. That was truly something to behold.

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Sh1rvallah@reddit

Less is more in this case

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PandemicVirus@reddit

There has to be a limit. A small company logo sure. I see some folks with a shit ton of ads or worse some kind of wild motivational. Like naw

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dravenscowboy@reddit

Don’t care just support those who do. Marketing forced standardization through third party Any issue beyond AD attributes. Not my problemo

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hlt32@reddit

I don't like it, but it's not a hill I'll die on.

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rahomka@reddit

Images in signatures are cancer but I'm forced to have one.

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waddlesticks@reddit

Fine for new emails, but replies/forwards should be dumbed down, text only version.

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ImpossibleParfait@reddit

No, but marketing is gonna marketing.

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Alarmed_Contract4418@reddit

An unneeded complication. We just have our company logo on our signature. Boss wanted it on all emails, however, initially I was a field tech so 90% of my emails were sent from my phone and Outlook mobile did not support images in signatures. Also, I wanted a more compact signature for replies, so I modified my reply email. Boss said something about it one point, and I explained the mobile Outlook issue. I know it does now, but when I try to put the full signature in the app, it won't load in the images. For the current field tech, it keeps doubling up the image. I don't know what happened to everyone else's signatures, but it's like the image got rasterized or something and they look like crap. No one else seems to have noticed. So yeah, f images in signatures.

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violentdaffodils@reddit

Yes to company logo, no to anything else

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Upper-Bath-86@reddit

I don't like them. I'm waiting for them to disappear at some point.

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Problably__Wrong@reddit

Logo is fine. Glamor shots of the person I can do without.

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Lemonwater925@reddit

No. Also I use the smallest font available to allow it to go quicker and save disk space.

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Drew_Pera@reddit

I personally don’t like them because they show every email with an attachment. It removed a way to filter out actual attachments.

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Xidium426@reddit

Marketing manages our signatures. No personal images, just brand logos, upcoming events and such.

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civiljourney@reddit

They're clunky, they look tacky, they're problematic, and I block images by default anyways. It's a no from me.

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txageod@reddit

I couldn’t care less. What I dislike? Backgrounds and hard to read fonts.

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ThinTerm1327@reddit

How much money is being spent on email storage/backs just to have all this images sitting in emails chains

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2drawnonward5@reddit

How much of it is 200KB logos vs how much of it is 200MB PowerPoint presentations?

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TMSXL@reddit

…with every minor change to the power point saved as a total new file…v34, v35, v36

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ceantuco@reddit

No. they take up space on email chains. One of our vendors requires his employees to put the company name as a picture on their signature.... i find my self deleting their signatures so email threads will not reach 5GB+ waste of space. the below will be more than enough: -- Company Name name last name (000)-000-000

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dagbrown@reddit

I like what Markdown did to your message. -- Good to know there are still some tricks I haven't learned about yet. \-\- ^^This ^^comment ^^may ^^contain ^^proprietary ^^information.

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coming2grips@reddit

No

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CupofDalek@reddit

Dont care Whether it has an image or not, I dont want to read it lol

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SpakysAlt@reddit

No

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pakman82@reddit

As someone who's handled email, email hygiene, and this issue for 24 dalgammed years now. NO. HECK NO, HELL no. DAMN no. And Shit F no.

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MinionAgent@reddit

I have a customer that sends his headshot picture in the signature, and he has an Airpod on for the picture. I still don't understand it. But I like it for small logos or something like that, so I settle at "Don't Care"

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Mayimbe007@reddit

Heck no keep email plain text. No fancy fonts, graphics and images.

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Art_Vand_Throw001@reddit

No.

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DM-me-corgis@reddit

lol I don’t even sign my emails, let alone send an embedded or remote image signature. You can see who it’s from by checking the “from:” field.

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spookycinderella@reddit

At my company, for security purposes we turn off images in our emails, you have to click to manually load them and majority of the time-no one does. So the image will more than likely will never get seen. This isn't a problem if you don't do a lot of business externally but my company does, so a lot of times we cannot see these signatures.

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ELMIOSIS@reddit

kinda overdoing it. Nobody expects it. Really just a waste of time. Name, company name, and phone number is just fine

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portol@reddit

No. It usually gets treated as an attachment and doesn't display right

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synackk@reddit

Absolutely not. I absolutely hate images in email signatures., I removed them from the standard signature template our company has us use. Nobody has said anything to me about it, and probably never will.

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parsikhabar@reddit

No. absolutely no.

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NinjaGeoff@reddit

My problem is when they import the full size images into Outlook's signature editor and resize it there, causing it to expand to full size when it hits CW Manage. Scrolling through a ticket and BAM, a huge headshot of some random employee.

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Bagel-luigi@reddit

Definitely on the No side. There's never any legitimate requirement for it. Sure, some people may want it, but there is no business requirement whatsoever. And it's tacky and unprofessional

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cwheeler33@reddit

If you care about being flagged as spam, the answer is a solid NO. That and it’s tacky as hell. An email imo should be readable in both the usual html format as well as plaintext.

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Beanbag009@reddit

As long as it is done tactfully and approved be marketing. It needs to be added via html in transit. It must not be an attachment. CodeTwo can build the transport rules for you. Super fun and relatively easy to use.

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gabhain@reddit

The company logo for external addresses is fine I think, but it’s irks me when people put headshots. I used to have a fancy signature but used a sign off in my language so was told it was insensitive to not use English. I rarely use a signature now.

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TheFoxesMeow@reddit

Once upon a time, if I remember correctly, you could hide viruses in the picture that would install itself through Outlook. 2003-2007 I think? Anyway. I vaguely recall a server being hacked and someone replacing the company logo with the same logo but with an embedded virus.

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Threep1337@reddit

They often look like shit in dark mode, I’ve seen where parts are transparent but others aren’t and assume the background is gonna to be white, looks like a blocky mess.

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RandomTyp@reddit

my email signature is usually: ``` <hr /> [firstname] [lastname] [position] [business address] email: [email] / tel: [telnr] [2 whitespaces] [legal disclaimers if applicable] ```

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RunningAtTheMouth@reddit

No. Waste of effort and bandwidth. Embedded expands rhe email size. Linked will likely never be seen. And what is the benefit? Does it really help you sell widgets? Get your name, email, and a land-line phone number in there. Make it look not crappy. Have a beer.

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tesseract4@reddit

No no no! Especially the ones that have different image files for icons for Twitter, YouTube, Facebook, and Instagram or whatever. Our ticketing system adds these all as individual attachments and it's a pain in the ass to clear them out every time.

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StPaddy81@reddit

NO

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Spagman_Aus@reddit

If the organisation wants it, so be it. Once i’m familiar with external people I rarely use signatures anyway.

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pussylover772@reddit

I only accept plain-text. Html goes to spam

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x-TheMysticGoose-x@reddit

A single company logo. Branding and presence is important, it’s what is perceived by other companies as professional.

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GrandOccultist@reddit

I agree. I support a simple, small sized logo. Yes we know it takes up useless mailbox resources, but for outward facing comms it’s important. I use two, one for external with a logo, and one for internal use without one

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insoul8@reddit

No! We generally can’t see them anyway. They don’t load automatically and just look like an x. I believe remote content is always blocked by default in Outlook at least.

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cahmyafahm@reddit

I feel like that is up to the management running the company or marketing and not really a sys admin decision. Unless I guess you're talking about a MSP's email signature...

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mr_white79@reddit

Marketing departments that don't understand email hygiene and security policies are the only ones that actually want them. But then they're too dense to realize what they actually look like to a recipient, nothing but red x's, even though surely they get them themselves daily.

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rswwalker@reddit

s/understand/care about/g

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ramalamalamafafafa@reddit

No

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TheProverbialI@reddit

I say no. It’s pointless fluff that needlessly bulks out the size of an email. An email chain where multiple people have images… just pointless waste given no one will look at the damn things.

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jptechjunkie@reddit

Signatures sure, having icons in signature as well for all different social media sites is a whole nother level of cringe.

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FamiliarExpert@reddit

I’m forced to use one. But I set my signature policy in Outlook so it only appears when I write a new email. All subsequent replies exclude a signature.

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EmergencySecond9835@reddit

But it still has the first signature at the bottom unless you're deleting the original reply

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yungyaml@reddit

A company I worked for required us to have a "Message me on Teams!" image in our signatures. I most certainly did *not* want users to message me on Teams, since they started doing that instead of submitting tickets, so I set my status to "busy" and ignored every message that wasn't from a coworker.

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enforce1@reddit

I hate them but not enough to fight about it

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Steve----O@reddit

Don't care about pictures. (I won't do it though. I really dislike background colors or images though. Every time I hit reply, I have to turn that sh\*t off.

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TheTurboDiesel@reddit

I have a user that still uses the Outlook "stationery" function. Unreadable, very light line weight font on a "marble effect" PURPLE background. Thank the elders of the internet our ticketing system strips all that crap. And she's the financial controller for her company, too.

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kagato87@reddit

Most businesses use Outlook. Outlook blocks images by default. I'm against them. I don't like the "image failed to load" icons in e-mails.

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No-Plate-2244@reddit

Honesty I love them

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No-Plate-2244@reddit

But more for tracking purposes

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Sintarsintar@reddit

If they want to use a small embedded png then fine but the people that use a 4 meg photo of themselves are a joke and I can't stand it.

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NetJnkie@reddit

Hard no.

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isThisRight--@reddit

They’re tacky unless you’re a creative agency. Then everyone does it

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machacker89@reddit

I had quotes in mine and I was told not to put them no more. so I'd say NO

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Ecstatic_Ad_5888@reddit

I held out for years forcing all my emails to be shown in plain text and replying only in plain text. HTML and RTF won out. At least most people don't mess with the background. Remember email stationary? Ugh.

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Trickshot1322@reddit

As long as its tasteful. Square company logo picture (HTML not attached) First name last name Job title Contact details. Simples

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Turdulator@reddit

Eh, a company logo as part of the standardized company email signature is fine. I don’t care about the space used or the backups anymore - with o365 I barely have to manage that stuff, even the backups are a cloud product where I just need to check for errors and do a test restore once a month. And I pay by user not by GB. It’s no sweat off my back.

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space___lion@reddit

One of my customers has their whole signature, text and everything, as a single image.

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QPC414@reddit

As someone who spends their entire day in a ticketing system, I HATE images in signitures. It is hard enough having to sift through all the ticket attachments to find the document I need, having to wade through 20-30 useless email signature img.png files just makes the task exponentially longer.

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qsnoodles@reddit

If it’s like a mass email from some giant company, it doesn’t matter. We already know that hell is a place on earth. Maybe include a Java applet. If it’s a one-to-just-a-few-people email, go ahead and call hospice.

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_RexDart@reddit

Unprofessional. Quotes too.

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SketchyTone@reddit

We have them as our marketing team wanted them, and HR approved them. I don't manage it besides getting it set up with a copy and paste since it's done through a 3rd party.

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ObeseBMI33@reddit

Sure if they’re 8s or above

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Refuse_@reddit

If done right i'm certainly not against it. Just don't have your entire signature as an image.

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duckamuk@reddit

I don't care for it. So far I've managed to keep it to only the company logo but sales/marketing people see this as free advertising and keep pushing for social media links/logos, trust pilot, Calendary, Subscribe to our newsletter, etc. I told them it looked like something out of NASCAR with all the logos. That seemed to resonate...for now.

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2drawnonward5@reddit

This thread is crazy pills. I'm not a fan of images in emails but it's like everybody here thinks only of how to administer an email system with few mentions of the **purpose** email serves: to let masses of nontechnical people communicate. Of all the problems with email- a technology that deserves to die a painful but quick death- embedded images doesn't crack the top 10 and you all know it!

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lordjedi@reddit

Don't care. If you're on GMail, nothing special needs to be done. Last time I did that on Outlook, I thought the image had to be on an externally accessible server. Maybe not.

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Bourne669@reddit

The answer is no because most spam filtering services will block signature images...

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Mr-RS182@reddit

We do this for our customers but use exclaimer and have it set to it only applies the signature once, any replies after this original email have no signatures attached otherwise the email chain must becomes a mess.

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the_syco@reddit

Pointless. Most organisations will block pictures on incoming email. If your signature has a picture, it will either look worse without the picture (as it'll probably be missing your contact details), or the email gets blocked by the mail exchange. I don't know why, but have seen the systems that was block emails because the system labeled them as possible spam due to pictures in emails.

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havoksss@reddit

No. Images in signatures = endlessly duplicated ticketing system attachments. Kill them with fire.

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treadytech@reddit

I dont mind if the logo is in there but prefer as much txt as possible. I have seen one where the entire signature is a image and was like half an a4 page. The email was 1Mb because of that.

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LuciLew-05@reddit

It should be a no. But it's way to common, and required for us at my job. It's super annoying when you get people with the high res 13" XPS laptops that run at 300% scaling, and Outlook ends up scaling the image up 300% sometimes. And it's just a waste of storage space.

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0RGASMIK@reddit

I mean we have our logo in our email, and I think that's fine, but some companies have full page adverts in their signature, and it gets old really quick. One of our clients has a larger footer image at the bottom of every email. If everyone stupidly hits "include attachments" in reply chains, you get about 10-15 replies before it starts bouncing due to size restrictions.

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qrysdonnell@reddit

To be honest, a lot of the arguments against images in email signatures are pretty antiquated arguments. If you don't have enough storage for an email signature - even if it's thousands of times over then you've got bigger problems. HTML messages are essentially the norm these days, the text version of a message is really a fallback these days - and a rarely used one at that. While it may not be your thing, branding is important, so I don't see anything wrong with including a small logo in a signature. Hopefully the signature itself isn't too obnoxious. Looking through my emails I don't interact with any organizations that don't have a logo in their signature, so it's the norm. Time to accept it and move on.

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Tech_IS_Fun@reddit

Absolutely NO.

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dracotrapnet@reddit

I love the pile of images and links in a lot of cold call sales people's signatures. It gets them chucked into junk mail by the spam filter. Some even get shoved into administrative hold if they touch bad urls. Personally my signature has name, title, company. I don't subscribe to giving people all my contact info in a signature. You can ask to set up a call and I might give you a number.

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PCKeith@reddit

Our marketing department applies our signatures to outgoing emails that contain advertising banners.

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cartsucks@reddit

Within signatures “New email” option sure images are fine “Reply to email” option take the image out

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northrupthebandgeek@reddit

I don't care too much if people emailing me have images in their signatures. I personally avoid doing so because I prefer sending emails in plaintext anyway.

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Happy_Kale888@reddit

Hate them especially when they have big logos but no cell or office number...  FAIL

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my_name_isnt_clever@reddit

I'm not giving every person I email my phone number, fuck that. If you want to talk send me an email.

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joshtheadmin@reddit

Headshots in email signature? Believe it or not, straight to jail.

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ididathing_notsorry@reddit

My company has a signature standard that strongly suggests the use of multiple award badges, logos, and urls. I strip all of it out, I personally think it is tacky looking. But ultimately, to each is own but I will judge you when its clearly set up wrong

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cwci@reddit

If it’s a photo of yourself, then that’s a hard no.

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AustinGroovy@reddit

Generally - no. Only exception might be if you're already famous somewhere else (touring seminars, face-to-face sales calls) then it might be acceptable.

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VNJCinPA@reddit

As days go by, they more and more get filtered by overreaching SPAM filters so if you want to have your email have the best chance of being delivered, forego the image

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DasPelzi@reddit

html is already to much for email and as a recipient, I find it highly annoying! If you want to present pictures, presentations, videos, highlight text change the font or font size change the background color, etc. Make a website and send me a link. If it is small enough for the mail server to let it through, send an attachment. A lot of (corporate) emails today look like a 6 year old has discovered the emoji section in a messenger service for the first time

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my_name_isnt_clever@reddit

I think signatures are kinda pointless in the first place, so I don't care. I'm going to sign my name anyway, I don't need to have it again in a different font.

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Thrwingawaymylife945@reddit

IT and Software Sales are probably the worst offenders. I had one cold call me, sent it straight to voicemail. Didn't leave a message. Got an email from this person 2 minutes later.... 17 embedded images. All in the signature block. Their photo, their company logo, little logos for every social media platform you can think of, and industry partners... You name it.

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Randalldeflagg@reddit

we only allow what is in our templates. Templates contain the company/market logo. that is it. and those are maybe 150pixel/150pixel and super low resolution

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themastermatt@reddit

Personally, No. They just serve to make extra electrons move to deliver your message and if something like a ticket platform is involved they may get attached to the tickets. Years ago I managed a mailserver for a small medical practice. About 75 mailboxes on Linux. The Marketing girl decided to pretty up her emails with a colorful template, cursive style font, links to sites, linked images, and about 10MB of images embedded in the signature. She couldnt understand how when she would have an email chain with someone, after only a few replies the mailservers started rejecting the messages as being too large. Sorry MacKenzie, thats 10M for every time you reply and youve exceeded the max message size in just 3 replies. No, i cant make their mail server take the message. Clean up your signature!

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Consistent_Chip_3281@reddit

I think an ai feature can potentially auto hide all signatures in your inbox for you so i wont care later

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ben-ba@reddit

No, Text mode only.

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PriorArtichoke2557@reddit

I think they’re okay. If it’s all your certs…useless. I’m okay with them because it helps me understand the business unit you belong to. So if I email a company about something and the person that responds has a marketing logo I know what’s up.

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jesusrodriguezm@reddit

No, no, no, no… no, no, no, no… No

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despich@reddit

No but just for efficiency sake (makes email much bigger than they need to be) and the fact that some email clients convert them to attachments so then you can't tell those crappy attachments from real attachments. BUT users love them so not going to argue with users about it... Storage is cheap, bandwidth is cheap. Can we all agree using the stationary feature to put a watermark image behind your emails is super tacky...

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newtekie1@reddit

Company logo in new emails but not in replies or forwards.

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Pyrostasis@reddit

Our old CTO demanded an animated gif. God I hated having to do the damn sig line for that thing. Almost never worked well, just pointless.

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apeters89@reddit

I go with whatever HR/Marketing decides is the appropriate email signature.

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lc7926@reddit

Cringe

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Sportsfun4all@reddit

It’s everyone personal preference. Sales people should have pics but I’m in don’t care

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mxroute@reddit

I have witnessed email filters that slightly increase spam scores because of it. Not by much, but it's more than 0.

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lee-keybum@reddit

Nope, but I'd rather the signature be compact and uniform vs. size 84 comic sans.

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virtualadept@reddit

Nope.

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Sinsilenc@reddit

we use codetwo email signatures and it just puts html where people can ether allow or reject them.

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PAiN_Magnet@reddit

The way I instruct people to do it (if they or Marketing insists). Is company logo on New emails, but replies are stripped down to just name, title, number.

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michaelpaoli@reddit

No.

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RyeGiggs@reddit

Small Yes/Don't care. Larger than the message, no. I don't want to sift through signature information when looking back in a chain.

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smart_ca@reddit

nah!

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rickAUS@reddit

Generally no. I'm also not a fan of those paragraph long disclaimers in tiny font about the intended recipient and if you got it to delete it immediately, etc.

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vNerdNeck@reddit

personally, Nope. In general - Don't Care...... Unless it's fairly obvious why someone is including the picture, then I'm annoyed.

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Rhythm_Killer@reddit

I doubt any of us do…. But does it matter if we like them or not?! They’re foisted on us by some kind of marketing person or just someone in charge who is concerned with branding!

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abbarach@reddit

Personally I'm a "no". But our executive director wants it, and wants us all to be uniform, so I have one. I'm not strong enough in my convictions to want to leave a job I otherwise like over it.

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Dolapevich@reddit

I would need a pistol to the head to send one of those. It looks like those huge trucks with stupid people inside. They are wasting resources they don't need and they don't even know.

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fr33bird317@reddit

No

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WWGHIAFTC@reddit

no.

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mcshanksshanks@reddit

No

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anonymousITCoward@reddit

If tastefully done, I'm ok with it... but some are just obnoxious...

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CaptainObviousII@reddit

I have a standard avatar for every user in the organization. If anyone receives an email that proposes to be from a user in our organization, it will contain the avatar. It's an additional security measure and helps with BEC.

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mgb1980@reddit

Unnecessary bloat, and storage. I use Wingdings/websings fonts in my signature for phone, cell, web and email icons.

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RedhawkFG@reddit

Not only a no but a Hell No.

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wimpunk@reddit

No

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rmxcited@reddit

Never should also be an option.

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en-rob-deraj@reddit

Our C level likes it so I guess I have to.

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corruptboomerang@reddit

This isn't typically a sysadmin job is it? Ours is managed by marketing, I'm the lowly peasant who has to update it, but so long as the pretty thing looks pretty on the pretty persons computer, I don't give a shit... (FYI pretty can probably be replaced with marketing, since they just make stuff look pretty)

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sfltech@reddit

Ah I miss the good old days of HTML vs plain text wars. Don’t care.

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BuffaloRedshark@reddit

no

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chocotaco1981@reddit

No

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housepanther2000@reddit

I have one small image asking people to consider the environment and not print this email unless it is absolutely necessary.

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4t0mik@reddit

Honestly, who prints emails? If they do, they aren't taking your advice no matter what. You likely excited more electrons than pages saved. Heh

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housepanther2000@reddit

Meh, you're likely right. But what the hell.

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Transresister@reddit

Embedded, not linked.

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autogyrophilia@reddit

I would prefer to not have it. But as long as you do as I did in mine and use an SVG file, it should be good. A properly compressed WEBP or AVIF file would be appreciated too.

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zeliboba55@reddit

Yes, but don't overdo it

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Tymanthius@reddit

I wish I could get rid of them, but the small company I work for, and who they interact with, all 'expect' it. So we use CodeTwo to manage signatures in order to keep things uniform and make it so that at least not EVERY email has a giant signature line. IE: Different for first vs follow ups, and different internal vs external.

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antiquated_it@reddit

I don’t care. We use a standardized signature as an organization. It has our agency logo in it.

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yParticle@reddit

A reasonably small logo is okay if branding is important. The cardinal sin is to include text as part of the image instead of as selectable text. Graphics designers love violating this since it gives them full control of how it looks, but that's horrible user experience if they can't, say, select your phone number to give you a call.

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AppIdentityGuy@reddit

Not necessary, a waste of space and increase the processing required to verify that the email safe

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floofandmemes@reddit

I can't stand them. Any decent filter blocks them anyway.

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SenTedStevens@reddit

I personally don't care, but many years ago we had a customer whose security system (or Exchange) stripped out the pics and screwed up email layouts.

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TacodWheel@reddit

Absolutely hate them... but nothing I can do about it other than refuse to use our required signature format.

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CodeChampion@reddit

Not necessary.

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