How does your flying club actually handle Hobbs time and student invoicing?
Posted by Electrical_End_9@reddit | flying | View on Reddit | 4 comments
Running some research on how small LSA and ultralight clubs manage the admin side of things.
Specifically curious: when a student lands, how does the Hobbs reading actually get turned into an invoice? Spreadsheet? Paper log? Some dedicated tool?
And what breaks down most often - is it tracking, billing, maintenance intervals, or something else entirely?
Context: I'm working toward my NPPL(M) at a small club in Bulgaria and our setup is... let's say manual. Made me curious whether everyone else is dealing with the same thing or whether there are better ways.
Mad_Rooster_7164@reddit
I’ve rented from a dozen schools and they are have a sheet in a binder you take to the plane. Enter the date, your name, starting Hobbs, then ending when July get back. Take it to the office and someone enters them into the computer, put into various dedicated flight schedulers and billing.
I’ve had manual billing at one club type place, they collect the numbers at the end of the month and fire over a Quickbooks invoice.
mduell@reddit
Renter enters it in flightcircle.
ammo359@reddit
Most places I’ve flown use FSP or FlightCircle or some similar tool where you check out the plane and verify the hobbs/tach is what the last guy said it was, and then you check it back in when you’re done.
rFlyingTower@reddit
This is a copy of the original post body for posterity:
Running some research on how small LSA and ultralight clubs manage the admin side of things.
Specifically curious: when a student lands, how does the Hobbs reading actually get turned into an invoice? Spreadsheet? Paper log? Some dedicated tool?
And what breaks down most often - is it tracking, billing, maintenance intervals, or something else entirely?
Context: I'm working toward my NPPL(M) at a small club in Bulgaria and our setup is... let's say manual. Made me curious whether everyone else is dealing with the same thing or whether there are better ways.
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