Joined an IT team that probably needs better defined goals and organization and I want to help them and I need your suggestions

Actually onenote I think is an excellent tool for teams sharing notes. We use it for that, it works great especially when you have the notebooks on sharepoint where everyone has access….and once you open them all in the desktop app you can easily do searches across all notebooks if needed…etc. It’s been a huge improvement for us over the previous method (which was everybody just writing their own docs, using their own method, putting them in their own places, and hoping someone could find it in the future when they actually needed it…needless to say, that didn’t work out too well). Also if you use Teams for your meetings , take advantage of the AI features if you can (if you’re licensed) to do things like summarizing working meetings that are recorded, etc…that can easily turn those into documentation instead of having to spend more time manually writing about what you just did after already spending the time to actually do it in the first place, like we had to in the old days 🙂 That’s one area I think AI can be very helpful for. As far as your situation, I would suggest to definitely try to learn from your seniors about the existing setup as much as possible… Why things were done the way they were… Usually there is a reason, even if it doesn’t make sense at first glance to someone coming in from the outside who doesn’t have the historical context. I can’t stress that enough – that is the one of the biggest mistakes many people make when they go to a new place - is they don’t spend the time needed to properly try and understand the current environment and how it got to the state that it’s in before they start trying to suggest and make major changes. But as you go through that process, definitely don’t hesitate to ask questions… Ask for clarity on things that don’t make sense. If there’s something that doesn’t seem “correct” or you see things and have ideas for how they could’ve done better, bring them up - be polite and professional , of course - but if they are good senior engineers they will be receptive to stuff like this. They might explain why the suggested improvement is not possible for one reason or another, and if there are technical or other business constraints preventing that then you may have to accept that for the time being. But at least if they acknowledge that there is a better way to do it , and that they want to make improvements in the future if and when the time comes where it’s feasible to do so, then that’s a positive sign I think. Hopefully your work environment and management supports that sort of feedback - if they don’t, I would say look for a new place lol. That may sound harsh but the bottom line is if the people who have influence there aren’t willing to be self-evaluating about their environment, aren’t looking for (or have any interest in hearing about) opportunities to improve things and aren’t willing to accept constructive criticism, then things likely will not improve under that regime.