Windows Printer Server password setting

Posted by ChildhoodNo837@reddit | sysadmin | View on Reddit | 20 comments

i need help guys, i want to setup a printer with password for specific users like IT, HR, or Finance departement, assigning each individual user with a password when he/she is printing e.g like the way you add a user with credentials in AD

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20 Comments

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Katnisseverdink@reddit

In the past I have always just used AD groups for this and ran logon scripts on all machines with gpo that will add printers based off the groups. I have found this is the best way of doing it because when a user needed access you just add them to the grup and have them sign out and back into windows

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ChildhoodNo837@reddit (OP)

Thanks for the guide line, i also digdeeper this morning and i found out the same procedures

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dracotrapnet@reddit

It kind of depends on your printer's abilities and the drivers you have. Flip the print defaults on the user's computer for job type to use locked print. Some drivers let you set a userid and password then or at print time. Do what you want. Show at a the printer check locked print jobs, select your job, enter the password.

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anonymousITCoward@reddit

Umm, most printers have that ability, you can use a combination of secure print and accounting codes, some will do ldap or radius.

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BCIT_Richard@reddit

You want User Auth/Account Tracking, in my experience this is standard on copiers, I'm not so sure about desktop printers.

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statikuz@reddit

This isn't super trivial, you will need a print management system. Papercut is super popular. Some printers might have something baked in but it depends on the model.

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Hamburgerundcola@reddit

I used MyQ so far. Can be used with Kyocera printers and I think its great. Easy to use and manage.

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Commercial_Growth343@reddit

May we ask why?

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ChildhoodNo837@reddit (OP)

because i'm building a system Administrator project for my best practice

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hellcat_uk@reddit

What are the benefits for your company/organisation?

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Commercial_Growth343@reddit

I have never done this, but I wonder if on the Windows print server if you can specify a PIN. Then anyone using that Printer must use the same pin. \*IF\* that worked, then you could create a print queue for each team, targeting the same print device (it seems like you meant they share the same print device). You could also restrict access to that print queue using permissions in the printer.

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Adam_Kearn@reddit

Using tools like papercut will make your life easier But if you wanted to do it with your existing setup then I would go onto the printers web page and there will be a section called something like “job authentication” Create your users (or sync with LDAP) Users can then go into printer properties and add their ID number to the printer on their device. ——- The best solution is using papercut and a NFC reader. Users just need to tap their ID card on the printer and it will sign them in allowing to release their documents

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Assumeweknow@reddit

Are you trying to keep track of the prints by each department/user. Most of the a/3 sized mfp's have a built in functionality for this. Not tied to AD or anything like that, but a pretty simplistic version of account codes and tracking or limits I(aka 100 pages of color limitation) If you need keycards, etc. then you'll need papercut or similar. Honestly Papercut MF with a server is much much better than HIVE.

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ChildhoodNo837@reddit (OP)

i want a secure release and also assign users within a departement to use individual password when they're printing

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Windows Printer Server password setting

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20 Comments

Katnisseverdink@reddit

ChildhoodNo837@reddit (OP)

dracotrapnet@reddit

anonymousITCoward@reddit

BCIT_Richard@reddit

statikuz@reddit

Hamburgerundcola@reddit

Commercial_Growth343@reddit

ChildhoodNo837@reddit (OP)

hellcat_uk@reddit

Commercial_Growth343@reddit

Adam_Kearn@reddit

Assumeweknow@reddit

Ivy1974@reddit

ohv_@reddit

sryan2k1@reddit

ChildhoodNo837@reddit (OP)

sryan2k1@reddit

NoLab4657@reddit

Blackstrider@reddit