Advice: Recently found I am the "dataset owner" of a statewide dataset of data I participated in at the county level 3 jobs ago...
Posted by Paul_McBeths_Nipples@reddit | sysadmin | View on Reddit | 78 comments
I'll try to be short as possible. Very junior in my career I was basically a data analyst + jack-of-all-IT for the BlahFoo division of my local county's Department of DoingStuff which was an agent for the State Department of DoingStuff.
When I started in 2009 the BlahFoo division had a clerk analog faxing paper inspection forms to the State Department of DoingStuff so they could collect centralized data for the entire state.
Around 2014, after working with a vendor to develop a system to collect this inspection data, hold the data for local use, and also transmit it digitally to the state for their use, the project failed with big ole [reasons on vendor end]. I, as a junior who is good at patching things together to solve a problem, developed my own probably unsustainable and ill though-out solution to collect the data digitally, store it, and digitally xfer the state their copy -- due to being junior in my career. (many lessons learned here)
My patchy solution was successfully enough that data flowed to the state. We weren't the first county doing this by any means. At least one other county had a real system built in mid-2010's tech to do this. But we achieved what the state and us at the county level were trying to do well before the majority of other 50+ counties did.
2 years later I leave this job for greener pastures.
Fast-forward 10 more years and 3 more jobs and I google my '[firstname lastname], [major city]'. It ends up that on the official state website has a section of downloadable dataset of GIS data and other data. In this area it publishes a section of searchable and downloadable datasets of activity from BlahFoo divisions of local county departments of DoingStuff.
This dataset appears to have current data as of yesterday flowing into it from all counties in this state. I am the 'dataset owner' even though I only worked for one county 10 years ago. I don't recall ever creating a state dataset and it wasn't a 'thing' to do. We just sent our data analog fax or probably weekly SFTP to the state in their existing system at the time was.
I did not create anything new statewide, only at the county level. Anything the state created and attributed to me as a data owner was on the state and unbeknownst to me at the time.
One compounding factor is that my SO still works for this county, didn't work in this department when I was there and since I've left does now work for this department. She's the health insurance provider for my family. As well as I am paid working outside of this local county government, my SO's health insurance cannot be matched or beaten by private employers and we also need her retirement pension as part of our goals.
My questions, or I guess options as I see them are should I:
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Inform the appropriate part of the state and move on?
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Do nothing and forget it?
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Do nothing, but if another resume for new job is needed, as one bullet point mention my dataset it still being used the state level for something I did X decades ago?
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Only mention it with beers to the managers of the local BlahFoo division of my local county's Department of DoingStuff (who I am personal friends with outside of work) but too overwhelmed to attempt to take care of this (and missing the technical understanding)
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Combination of the above?
Loan-Pickle@reddit
I’d be amused and do nothing.
etzel1200@reddit
I can’t imagine being so neurotic as to the super long post and analysis of options for something that’s a bit funny, but ultimately doesn’t matter.
Either do them the favor and tell them or don’t and they’ll find it at some point.
ExcitingTabletop@reddit
Sir or ma'am, this is r/sysadmin , we're all far more neurotic and autistic than we'd like to admit or we wouldn't be in this occupation.
Moontoya@reddit
Im not neurotic, five out of seven voices in my head assure me of that.
BifronsOnline@reddit
This boy's got the tism. Everyone else would have gone "ha funny" and never fuckin thought about it again.
ondr3j@reddit
OP needs to get help.
Ill_Shelter5785@reddit
Haha. I was scratching my head when I read this wondering WTF I was missing. I can't believe someone took the time to write this out. I managed to walk out my front door today. Should I write a novel about the experience? Oh no one cares? Like at all?
ultranoobian@reddit
Can you?
jbeale53@reddit
I’ll read it
woodsbw@reddit
Yea, what is the issue here? If you found out you were the emergency contact for….I don’t know, public safety data or something, the. Sure, let them know so they can correct it.
A random entry on a state website for some GIS data? Not worth a second of thought.
forceofslugyuk@reddit
Same. Or until I get an email from my boss saying, OK, need to do something.
Loop_Within_A_Loop@reddit
Do you still have anything resembling admin access to the data? Do you personally own the box the data is stored on? If the answer to both these questions is no, I would wash my hands of it and forget about it
Someone else’s paycheck is dependent on being responsible for it
timpkmn89@reddit
How does this have any impact whatsoever?
Paul_McBeths_Nipples@reddit (OP)
Politics. Shit can get weird quick. "Oh so and so's husband was ..."
Japjer@reddit
I still don't understand the relevance.
Is it illegal to be married? How does this impact your wife's job in any way whatsoever?
OzymandiasKoK@reddit
None of it matters. OP is an over thinker in addition to being an over describer.
commodonkey@reddit
In my experience, the absence of thorough thought and detailed descriptions is a recurring issue in our profession. This lack of depth often poses a greater problem than having an excess of detail would.
Negative_Mood@reddit
Read it again. You will see it as an under thinker. Then read it again. And again, and again. And oh god, stop me.
rSpinxr@reddit
So, essentially what you are trying to convey is that this system - which has expanded wildly beyond whatever it was that you initially did for a local county, after you had left your position + may come back to bite you due to the fact that your name is still credited in the metadata/site datafiles?
You mention politics factoring into your concern - can you give an example of a potential scenario you foresee as a result of your name being associated with this system? Are you concerned that if something goes wrong with the system or the saytem is used maliciously, your name will be harvested and you will personally be accountable for its failure or misuse?
Paul_McBeths_Nipples@reddit (OP)
Mainly I'm just trying to avoid potential drama, or not leave any potential reasons to not consider my SO for career advancement in the same place. I know it sounds extreme, I'm not saying you haven't, but working in government is weird and was decades ago before 'weird' was a thing.
There very well could be lawsuits where [omitted] initiate lawsuites or have one against them where this data is evidence. I don't want to be summoned just to say I don't know since since 2014 and everything changed in 2016.
Word travels. While well intended, I don't want someone playing the telephone game to misunderstand me reporting this to the state. Sure, that's normal. In this place though they're not normal. It's currently a you gotta watch your back workplace. There's only so many hypotheticals of "Beth from Administration" starting some shit I can offer up before I start looking crazy and this post is useless. Yes, I've tried to get my wife to look for other career opportunities outside of here, but still in the same retirement system.
EssayFunny9882@reddit
I work for a county government and while there are politics involved in trying to imagine this scenario in our environment and can't conceive of any scenario where this would have any impact on you or your wife whatsoever. Maybe your state and counties therein are orders of magnitude more dysfunctional compared to the norm, which means it is unlikely anyone here will be able to offer applicable advice.
woodsbw@reddit
Number three is the big one. Someone mislabeling something with your name doesn’t magically bestow liability even beyond the terms of your employment.
woodsbw@reddit
How does any situation here end with anything other than, “that is mislabeled, he can’t be the data set owner as he doesn’t work here.”
Worst case scenario, when they discover it, you might get a phone call from the newly assigned owner who has a few questions about it.
“Try and somehow make a former employee responsible for a dataset even when they haven’t worked here in years” isn’t a thing that happens.
Consider that your anxiety here is almost certainly unreasonable.
sir_mrej@reddit
Why do you care? No but seriously. Think about it. DO you care?
Is this a legal thing, aka you dont want to be held responsible?
Is this a general attribution thing, you dont want your name on something you didnt do?
Or since you mentioned adding it to your resume, is this something you DO want your name on? I'm confused
I just don't understand why you would care, and I don't understand why you would care when it would (per your statements) cause political and personal issues.
Weigh the pros and cons. It doesn't sound like you should do anything at all about this. Sleeping dogs lie.
Paul_McBeths_Nipples@reddit (OP)
Camera_dude@reddit
As the others have said, you are waaay overthinking this. Unless there was something illegal about the data you worked on, nobody is going to care about metadata with the name of a long-gone employee.
This may shock you, but… you are not the first person on Earth to leave behind a bunch of database files or documents with your name on it. It belongs to your former employer and that’s that.
Your spouse has no role in creating or managing the database so why even raise attention to it? Ever hear about the “Streisand Effect”? Calling attention to something you don’t want seen will guarantee that it is seen.
just_nobodys_opinion@reddit
You know nothing. You never saw it. You were never informed of it. You are not aware of this. There is no legal recourse they have to suggest an ex-employee is a data owner of anything.
woodsbw@reddit
This. The absolute worst case here is you get a notice because some lawyer was going on a fishing expedition and didn’t do their research. You literally just say, ”I don’t know anything about that, I haven’t worked there in x number of years” and it goes away. If there is something in the legal case relevant to the initial creation of the dataset that you were involved in, you are getting pulled in regardless of some label on a website.
No lawyer wants to drag you into court just to look like an idiot who didn’t do their research in front of the judge.
Ziegelphilie@reddit
wtf is an an xfer
dracotrapnet@reddit
I wouldn't bother with it unless being the named figurehead owner of this dataset could possibly cause a retaliatory criminal attack on your family.
Dal90@reddit
Keep a copy of the email in a secure place (like printed out) knowing it'll be about 10 years before anyone realizes the issue and you'll have proof you notified them you recently noticed a decade earlier and asked how they would like to proceed to hand over ownership.
And never worry about it again till you say great glad to help you btw here's the evidence I've previously tried best effort to resolve this issue.
u35828@reddit
Not your monkeys, not your problem.
bgr2258@reddit
I'd be worried about the perception that "non government employee" has any control over public/government data. Especially if you're worried about political shenanigans that might threaten you, your reputation, your SO's work stability.
It's hard to judge how big a deal this is, but I'm imagining "dataset owner" means you could just delete it, and suddenly the entire department of DoingStuff is in shambles. Maybe taxes can't be collected, or construction permits can't be issued. If that's the kind of situation we're talking about, I'd want to remove any involvement I had as quickly as possible. Especially now that you've posted this on Reddit in such a way that a court or jury could reasonably assume you're aware of this access as of this date.
I'd inform the appropriate party at the State, comply in whatever way is necessary to get yourself unaffiliated with this dataset, and THEN use it for resume fodder once that's taken care of.
woodsbw@reddit
It is just an entry on a table on a public website. They don’t have access to the state’s systems.
logosintogos@reddit
Maybe check to see if you're on the spectrum
woodsbw@reddit
I don’t know about that, but this does seem like a level of anxiety you might want to talk to someone about.
Senappi@reddit
Send them an invoice for your services the last ten years.
alpha417@reddit
Task Failed Successfully.
Paul_McBeths_Nipples@reddit (OP)
It's not letting me attach this file to reddit for you. I wanted to sent you file: True.dat
RedDidItAndYouKnowIt@reddit
Sir. This is a Wendy's. Not a place to be that epic.
sir_mrej@reddit
This is an amazing response
sgcarter@reddit
Wait, so it basically says (c) Paul Macbeths Nipples - 2009?
And what is your problem with this?
saulsa_@reddit
First of all, that’s what you get for getting involved with GIS data. GIS was/is the red headed stepchild of the IT world.
In my past, I also came up with an unsustainable and ill thought out solution that my former company continued to use for 20 years after I left. But in that case it was their core business application.
Your name was probably on the data that was first past the gate on some internal process change. I don’t think you have anything to worry about. The county used, and continued to use, what you created while you were employed there, which they have the right to do. Any liability rests on them.
TuxAndrew@reddit
Use it on your resume
ms6615@reddit
People leave jobs all the time and don’t have everything they ever touched meticulously re-attributed. Who cares? What could possibly come of this? If the politics are THAT insane where you live…I’d consider not living there anymore for all kinds of reasons unrelated to my name lingering on something I did at work a few years ago.
vCentered@reddit
I chuckled at how well this parallels with big-corporate automation teams.
The whole world runs on sketchy shit like this.
Zeraphicus@reddit
Its probably because your data was first so they adopted your schema at the state level. Resume fodder for sure
IamHydrogenMike@reddit
It probably got swept up in a consolidation of data sets that were created at one time and transmitted to the state and you are overthinking this. You could use it as a resume piece, it could mean something to a different employer but it’s not anything your SO would lose their job over. Like…chill bro…this isn’t anything to stress about.
Paul_McBeths_Nipples@reddit (OP)
I agreee, probably it was moving of datasets. I was trying to keep my post short and didn't get to theories.
Of course my wife is fine. But, I don't want to risk turning something over if it's doesn't need to be. This local department has has lots of troubles politically and from the public's PoV. That's a main reason why I'm sparse on details. I don't want to be perceived as 'telling the state they're doing it wrong' which can impact my SO's job. She also works very closely with the state on the same funding for my work.
Tatermen@reddit
Dude. Noone cares. Noone is going to come chasing you or your partner about it. Its the same as finding a Word document that was written by someone who left the company 10 years ago. It has no impact on your life.
If anyone actually did care that this dataset has the name of an employee who left a decade ago, they would have changed it by now.
toyberg90@reddit
Well, I once found an old document from the previous admin. It were all his thoughts on how he can't do this and this anymore. It was eye opening that the almost 10 year old thoughts about what is all wrong on how the company treats IT and IT processes were very similar to mine. Helped a lot to stop to care about the company and move on faster without worrying about how they will survive without an IT person.
Quickly moved on, added my line with date to the document: "year 20xx, still the same. admin no2" Copied the document to some other spaces where it's hidden for everyone but will be seen by admins pretty fast before leaving.
Just a little anecdote about how finding an old document can have serious consequences. For OP I agree with you, nobody cares what name is mentioned there. If you want people to start caring ask them to remove your name. If you want people to keep on not caring just do nothing.
IamHydrogenMike@reddit
Dear lord, you need to stop hyper focusing on this…I t’s NBD and nobody even cares.
InertiaImpact@reddit
Is it hurting you in any way? No? Don't touch it, if they ask - idk? Never seen that before, must have been from after I left.....
painefultruth76@reddit
The junior guy at the dept of doing stuff had no idea how he was supposed to implement the system used in the county that was doing stuff, better than the other interns working at county depts of doing a little less and a lot slower...so he or she copied and pasted...
Antarioo@reddit
options 2&4
not your circus. not your monkey. you do know someone in the circus so let him deal with it if he wants.
i don't see any liability here. you don't work there and your wife has nothing do to with it in any way apart from working for the same org.
you're just overthinking a bureaucratic mistake from 10 years ago somewhere.
Sir-Spork@reddit
Its not impossible that its someone with the same first name / last name as you. Had something similar happen to me, but it was a different person. Kicker is they were even about the same age as me.
Anyway, just ignore, if someone asks you don't know anything about it and say its probably someone else with a similar name
Andux@reddit
If you think there might be any data in there that's interesting to you, request access or a copy. You are the dataset wonder, after all
manlyjpanda@reddit
The only thing I’d say is that in Europe (and you’re not in Europe), the Data Owner does have some responsibilities under GDPR.
Now if the US were to enact something like GDPR that puts similar responsibilities on entities that process data, you’d not like to be associated with it. Sure, it could be shown that you’re not the actual data owner, but now that noticed it, I’d definitely be doing 1 and 3.
What you don’t want is in 15 years time, something goes wrong and you get a notification under the Data Enactment for Real People Act (2032) and you have to untangle yourself from this.
FatalDiVide@reddit
Do nothing. Don't stir the pot unless you can guarantee a massive payoff.
AntagonizedDane@reddit
Be the change you want to see.
Isord@reddit
What does "data owner" mean here from a technical perspective? And what is the data in question?
I think if you have access to actually impact the data or if the data in question is PII you should maybe report it on the off chance it's caught in an audit and they find your IP has access the dataset. Plus if it is people's PII I think it's just morally correct to try to close that security hole for their sake.
If "data owner" just means your name is attached to it, or if it's just a bunch of public data that everybody can access anyways then I don't really think it matters.
nmonsey@reddit
For government agencies, every database, has a data owner.
When we go to patch database or move the database to a new server we would have to get permission from the data owner. Often, if we need to grant permissions to a user to the data we would get permission from the data owner.
The disconnect here is someone who is still working for the agency/department/division is the actual data owner.
The document on the website that the op found is just a document that has not been updated with the correct info.
Paul_McBeths_Nipples@reddit (OP)
It's just a metadata tag, but oddly much larger and prominent that others. You can actually email the dataowner and ask questions about the dataset. I assume it goes to my deleted email address.
Isord@reddit
I'd say ignore it in that case.
nmonsey@reddit
The easiest thing to do is just send an email to the agency/department/division and tell them something similar to what you told us. Getting your name removed from the government website should be a pretty simple process. If you have any contact info from when you worked for the previous employer it should be easy. My guess is someone just hasn't updated the info to the correct PM or data owner.
KingCyrus@reddit
combo of 3&4.
I'd start by googling "XX state IT security standard" + "data owner"" and similar terms, that designation can be important. Also google "XX state data governance" or some equivalent, as there seems to be an effort to consolidate the disparate data silos within state govt. In my state there are some annual requirements of data owners.
Realistically with the way cybersecurity stuff is starting to get codified, you do not want your name on active data set that you have no control of.
TheReturned@reddit
I've worked IT at both county and state and based on what info you shared, I'm pretty sure I know what that dataset is.
FireRetardentApple@reddit
Ignore it and go play another round of DG. You'll feel better!
doctorgroover@reddit
Ever heard of the Streisand Effect? You may cause more harm than good by bringing it up.
VectorB@reddit
Send an email asking the to remove your name. How is this hard? You are not the owner and don't want your name on it when there is some eventual failure of the system.
wrootlt@reddit
This reminds me that my name probably is still listed in some gov systems as "owner" of something. I left this gov org 5 years ago and made sure that as many of my accesses were terminated or transferred, but some systems are very convoluted. I might be still the contact person for some report, asset database and my old email address is probably "receiving" emails, etc.
Ill_Shelter5785@reddit
I don't even understand what or why you're asking this. You worked somewhere and did you job. Now there is evidence you did your job that is public? Why does it matter? Weird humble brag maybe?
SmashLanding@reddit
Sue the county for using a dataset you own without paying licensing fees!
TheProle@reddit
Put that shit on your resume
apeters89@reddit
Do nothing and forget about it.
Papfox@reddit
You can't be the dataset owner because you don't work for the entirety that holds the data any more, this is plainly true. If you have or can get the email for their legal department, I would email them, say it's come to your attention that this record is incorrect and ask them to correct it. I assume they will want to as having it wrong may open them up to regulatory penalties
jcpham@reddit
Walk away and forget about this and enjoy your insurance
virtual_corey@reddit
Inform and move on.